All You Should Know About the Background Verification Process

Background Verification Process
Reading Time: 7 minutes

Background check is getting adopted by more and more companies. Every company wants to hire the best talent in the market. The recruitment process is all about checking if the candidate is right for the company. A huge part of their skillset and the qualification is learned from the resume they submit to the company during the process.


Many times it happens that the company find that the candidate lacks a significant amount of expertise that they required for the job. Often these are the skills and qualifications they bragged about in their CV and hence qualified for the position with the company. Recruitment is not just an extensive but also an expensive process and you can’t afford to hire the wrong candidates.


Realizing that you hired the wrong person in the position is a dual expense

  1. There is a loss of productivity due to underperformance of the less equipped person
  2. You need to start hiring for the same position again from the scratch

That’s why organizations chose a background verification process for the promising candidate to ensure that recruiting them is a good decision.

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What is a Background Verification?

A background check or background verification process is about ensuring the credentials such as qualification and experience of the candidate are genuine. This includes various educational qualifications such as degrees and certificates, skills, work experience, address and sometimes even the criminal records of the employee or credit score.


Different companies have a different set of criteria on which they conduct the background checks. The employee background verification process can be conducted by police as well as private agencies. Depending on the depth of information an employer is looking for the process may take a couple of days to a couple of weeks. As said before there are various types of background verification process so let’s discuss it in detail.


Components of the Background Check

There are different types of background verification processes depending on the type and amount of information.


Candidate Qualification

It is observed that candidates often lie on their resumes. Getting the wrong person can be a threat the company’s privacy as well as its reputation. Checking the background history of the candidate thus becomes important. A general check of the employee background verification process may include this such as educational qualifications and work experience. The verification can assure that the candidate has the necessary qualification that company policies asks for particular position.


The background check must be performed with candidate’s consent. Background checks are easy to be seen as invasive to privacy in India. People may also consider it as proof of lack of faith from the employer. Whether you are conducting a background check for their work history, education or reputation the candidate need to be informed about the same even if it’s a routine process for new recruits. Notifying candidates about the verification keeps you on the right side of the legal formalities. Being transparent with the your background verification process also improves your image as a employer in their mind.


Criminal Records

The background check for the criminal records of the employee is connected with bad notions. Conducting a check for the criminal record does not necessarily mean that you doubt their character. But there are a few responsibilities in the organization where you need to conduct the criminal records of the employee to ensure that they are right for the responsibility.


There are many types of crimes some you might let go while in others you need to ensure that the person is not a threat to the people, finances or reputation of the company. Every record does not mean that the person is wrong for the company.


For example, a person who have a criminal record of financial fraud cannot be hired for the job of the head of finance. The person with a record of violent behavior may not be a good fit where you higher patience in direct communication with the customers in service entered business.


Professional License

A background check is necessary when you are hiring a candidate with highly essential skills and credibility such as doctor, accountant or realtor. A background check is a tool that can protect company from the claims of negligent hiring in case of future disputes. It is also not good for the organization to risk hiring candidates who are not really qualified enough to carry responsibilities of the professional positon.


The verification of the highly skilled professionals need to be done with the help of an authorized organization. The national skills registry has the largest database of working professionals. National academics depository stores educational records of people in the digital forms. These government organizations are also a typical source of information for the screening companies. That makes these organizations a reliable source to find out if they posses a valid license or its already expired.


Address Verification

The address verification process is to check if candidate’s submitted details are genuine. The candidate’s address verification is essential for the organizations active in the financial sector to reduce a risks of financial frauds such as hacking accounts, money laundering or theft of money. If the employer check the authenticity of a candidate’s address it adds to the credibility of the employee. The residency of the candidate belonging to the the address they submitted can be good indicator towards their credibility.


Credit Score

The credit score is a background verification is a process where it helps to identify person’s credit and debt ratio. It is standard process for the job roles in the finance industry where fraud and embezzlement are possible. This way company can ensure that hiring a candidate is not a risk or liability for the firm. You also need a need a written permission from the employee to get their credit report.


If a company rejects a candidate during background screening based on their financial record the explicit reason need to be provided. You also have to provide cotact details of the firm that provided such details. It also ensures that the applicant wont loose an opportunity due to mistake or misinformation and can take corrective action before hiring decision is made.


Social Media

It is common for most people update their lifestyle and life events on social media account consistently. This is the reason that makes it important to include it in the varification. The employer can check the social media accounts to verify if applicant it right for the company. The employer does not need prior permission to check your social media as in India currently we have no such laws.


Many background checks are to be done for a candidate’s background verification process. It is important to check the social media and to verify if a candidate’s connections or the lifestyle are suitable. Social media profiles of a candidate can give information about the things the employer wants to avoid. This is not very helpful for a criminal background check of the candidate’s past and can provide an employer sufficient information about the applicant.


Why do you need to do a Background Check?

Every background verification is not the same. It has to be done according to the job requirements. For example you need to check a driving license for people on field jobs such as sales and delivery but the same is not necessary for office jobs.


Criminal record does not always means that the person is guilty moreover there are different criminal records that may have nothing to do with candidate’s character or competence at the job. That means just a presence of criminal record does not justify rejecting otherwise perfectly qualified candidate. Such decisions need concrete reasoning and have to be supported by the company policy and values. More importantly the candidate should not get rejected unfairly.


Irrespective of the size of the organization the background check is essential. No company can afford bad hires. Moreover having a wrong team is likely to show immediate impact in small and medium size companies than a firms with huge workforce. Sooner or later the bad hires cost the company in the form of corrective actions.


Employment background screening in India can be done much quicker than most people think is possible. There are government initiatives to ensure that the candidate’s background checks are done properly. The company can also hire a third-party background screening firm or do it themselves by contacting concerned organizations for all required information.


the candidates have a complete control over the background checks and employer can not carry out the process without their consent. The candidate has right to get a copy of background verification report. The employee owe an explanation if they decide not to hire the candidate. The applicant can also challenge the findings of a background check report and decisions that are based upon it.

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What issues can be Discovered in the Background Verification Process?

There are various types of frauds that can happen during the recruitment process and the background checks protects company from it. Some of the common malpractices used by the applicants during the hiring process are listed below.


Fake Identity

Candidates can produce a fake identity to show the necessary credential or to hide something from their past. In such cases a personal background verification process validates the documents such as address verification or driving license can protect your company from major trouble.


Hide Past Pncidence

Sometimes applicant may be trying to hide information that showcase them in an adverse light as they may have some serious criminal record. There is a possibility that the candidate were involved in something unethical during their student life or in their previous jobs and hiding such information to ensure that they don’t lose the job opportunity. Company can find such information during the background check.


Portraying Fake Credientials

The applicant may produce false claims and certificates to ensure that their qualification can be right for the job profile they are interviewing for. This can led to hiring an employee whose present skill set and the requirement of the job has significant gap. That mismatch of actual skills and needs of a job role can lead to loss of productivity and brand reputation.



Background verification process is carried out to ensure that the candidate is right for the company. The verification can be done for education, qualification, address, professional licenses and much more.


The time taken in the verification depends on the type of information and the depth of the details that employee seek. The background verification can help employer prevent some major threat to safety and image of the firm. It also ensures quality hires so yo get the expected productivity for your company.


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