Attendance Management System for Modern Workforce
Track your employee attendance and shifts with our highly configurable online attendance system.
Trusted by Leading Brands
What is Attendance Management System?
Attendance management system is a software that tracks and manages employees’ working hours for marking their attendance, breaks, shifts, and time offs.
It replaces manual tracking with automated options, making attendance management error-free and efficient. It uses modern technologies like biometric scanners, mobile apps, and geo-tagging to capture accurate information for attendance.
Looking for a comparison of top options in the market? See our guide on the best attendance management software in India.
Powerful Features of Attendance Management System
Accurate Foolproof Attendance with Modern Technologies
Completely Automated Attendance Process with Geo-tracking & Geo-fencing
smHRty IDentify
You can use the smart app on your tablet for kiosk-based attendance capture, which provides touchless biometric authentication.
Biometric Integration
Robust biometric features enable employees to mark their attendance anytime they require.
Facial Recognition
Contactless attendance with the help of facial recognition-based attendance capture using the smartphone app.
Geo-tagging-based Attendance Tracking for Hybrid Offices
Smooth Attendance Management Software for tracking employees' attendance effectively
Remote Attendance
Using your mobile phone, mark attendance remotely with an automated attendance system for employees utilizing a GPS-tracking sensor.
Geo-tagging & Geo-fencing
Geo-tagging: Tag employee location while marking attendance
Geo-fencing: Create a virtual fence around the employee
Geo-tracking
Track your remote employee location in real-time for enhanced transparency in location data
Real-time Visibility with Enhanced Attendance Flexibility
Mobile accessible online attendance system with advanced ESS portal, payroll, and leave management system.
On-duty & WFH Integration
Enhanced flexibility to set ‘on-duty’ attendance for manual on-site remote work or a ‘work-from-home’ setup to ensure accurate attendance.
Attendance Regularization
Regularize attendance in case of unexpected hardware failure or human errors by updating the data with the manager’s approval.
Rule-based Overtime Calculation
Calculate overtime automatically based on pre-defined company rules, which can be changed by the administrator whenever required.
Attendance Modes supported by Pocket HRMS
We support a wide variety of attendance methods commonly used by Indian businesses:
- Biometric – Fingerprint Scanning: Employees’ fingerprints are used for attendance capture.
- Biometric – Iris Scanning: Employees’ eyes are scanned for capturing daily attendance.
- Biometric – Voice Recognition: Employees’ voice signature is used for marking attendance.
- Mobile Camera Selfie Capture: Employees take a selfie for marking their attendance.
- Tablet-based Image Capture: Kiosk are placed at the entrance to capture employee faces.
- GPS-powered Location Capture: Employees’ location is captured along with a timestamp.
- RFID and Smart Card: Employees’ RFID-enabled smart cards are used to capture attendance.
- QR Code Attendance: Employees scan QR codes within office premises for marking attendance.
Working of Pocket HRMS Attendance Management System
Benefits of Attendance Management System
A robust attendance management system provides numerous benefits to your company and HR team:
1. Increased Accuracy
The system captures employee attendance and stores it securely in the cloud, which has multiple security and integrity checks, making it a highly secure option for storing the data. It also eliminates manual data entry errors in the data, while also preventing time theft.
2. Integrated Payroll
The final attendance data is automatically sent for payroll processing. Since the attendance data is sent after ensuring data capture accuracy and timely regularizations of errors, the final data remains precise for payroll calculations. Hence, the attendance and payroll integration results in automated, accurate salary calculations.
3. Time Theft Prevention
Since the data is captured by the system securely and stored in the cloud with role-based access and audit logs, it avoids time theft. Malicious actors can easily corrupt the attendance data when it is stored in physical registers or digital spreadsheets, as they have limited security options.
4. Compliant Attendance
The software vendor is in charge of keeping the attendance management software up to date with the latest compliance updates. As a result, HR teams can save their organizations from hefty penalties for non-compliance. Similarly, they need not stay on top of changing regulations, further freeing their time for other tasks.
5. Remote Flexibility
Employees can capture their attendance even from remote locations or geofenced spaces, making the system ideal for remote & hybrid setups. Advanced systems also provide the option of tracking employees, with their permission, which becomes useful for employees on the move.
6. Time Savings
The reduced administrative overhead frees HR from manual attendance regularizations and calculations, helping them allocate it to other strategic activities. Additionally, since the calculations stay compliant with changing statutory norms and regulations, HR teams need not concern themselves with verifying whether the data remains compliant.
Top-Rated HR Software in India
Pocket HRMS is a leading HRMS software solution provider, recognized by top-notch review platforms like ‘G2‘ and ‘Software Suggest‘ for its revolutionary features.
#1 Choice of Industry Experts
Why choose Pocket HRMS Attendance Management Software?
Biometric
Attendance
Capture employee attendance with facial recognition, fingerprint scanner, and any other biometric device.
Real-Time Data
Visibility
Visualize employee attendance details through real-time dashboards, enabling quick insights.
Fool-proof
Automation
Completely automated attendance capture and authenticity verification for accurate, foolproof capture of attendance.
Remote
Access
24/7 remote access to attendance and shift data for in-depth reporting and simplified company analytics.
FAQs on Attendance Management
Can employees mark attendance remotely using an Attendance Management System?
Yes, modern attendance management systems support remote attendance through the mobile app, GPS, geotagging, geofencing, and facial recognition. These features help organizations track attendance for remote, on-field, and hybrid employees.
How to manage attendance of an employee?
You can manage the attendance of an employee by setting well-defined attendance policies and procedures which are compliant with local and national laws, using the latest technologies for tracking their attendance, and ensuring that they can mark their attendance easily.
Can an Attendance Management System integrate with biometric devices?
Yes, attendance management systems can integrate with biometric devices such as fingerprint and facial-recognition sensors to automatically capture employee attendance. Pocket HRMS also supports biometric attendance integration along with employee-device mapping.
Does Pocket HRMS Attendance Management System support multiple shifts and flexible timings?
Yes, Pocket HRMS supports multiple shifts and flexible working timings. Its attendance management system can be configured according to an organization’s shift policies and attendance requirements, making it suitable for businesses with different work schedules and shift patterns.
Can an Attendance Management System calculate overtime automatically?
Yes, attendance management systems can calculate overtime based on predefined organizational rules. Administrators can configure overtime policies so that eligible extra working hours are calculated automatically, for accurate payroll processing.
Does Pocket HRMS support selfie-based attendance?
Yes, Pocket HRMS supports selfie-based attendance through its mobile app. Employees can use their smartphones to capture a selfie while marking attendance. The system can also capture the employee’s location during attendance marking, helping organizations verify attendance for remote and field employees.
Can attendance data be used for payroll processing?
Yes, attendance data can be connected with payroll to help calculate payable working days, overtime, absences, and other attendance-related payroll inputs. It reduces the need for HR teams to manually transfer attendance information into the payroll processing system.