You can explore our curated selection of the top 15 HR software options in India along with their features and pricing details with this blog.
There are multiple HR software for employee management in India, and finding the right one as per your requirements can be challenging.
Deploying a human resources management system would be the best option to help you manage your ever-growing workforce, especially for small medium and large businesses. Businesses of all sizes should deploy HRMS Software to manage their employees effectively.
There are several factors to consider while searching for the ideal human resource software for your business, like scalability, flexibility, adaptability, hire-to-retire cost per employee, etc.
Another critical factor is the deployment model; although companies generally opt for cloud-based systems, you should check with your team to understand whether that is the right path for an HR software in your organization.
HR Software is a system that helps an HR department undertake its core HR duties efficiently. It automates most of their administrative management and streamlines their common tasks, improving the HR department’s overall efficiency.
HR software is the ideal tool for the core HR team as it helps in streamlining various tasks such as hiring and recruitment, time and attendance management, employee management, payroll and compliances management, engagement, training and development, performance management, rewards and recognition, project management, employee self-service portal, generating reports, as well as efficiently managing their exit process.
The most essential task of the best HR system is to help automate and streamline HR tasks and processes. However, modern human resource management software goes a step further and helps HR actively improve their processes thereby leading to overall improved efficiency.
Additionally, due to automation, HRs have more time for implementing strategic plans for improving employee engagement. With the help of HR management software, HR personnel can gain the ability to reduce a lot of time and effort associated with every administrative task.
It is especially useful for small and medium-sized businesses as it provides enhanced features per employee, making it feasible for them.
As a result, all software includes leave and attendance management, HR and payroll management, salary calculations, employee management, expense management, sending offer emails, generating payslips, developing custom reports, performance management, and expense management.
Studies show that there is a 36% improvement in management workflow after the implementation of core HR software.
With the growing complexity of the HR departments, there is a rise in the number and scope of statutory compliance that the company must comply with. It is especially relevant for small and medium sized businesses, as they need to adhere to each regulatory statute for compliance.
An HR department is the one that ensures that the business complies with the multitude of employment-related legal regulations. With the help of an HR solution, HR no longer needs to manually ensure these compliances since the software remains updated even with the latest changes.
HR managers also gain the ability to use the reporting modules to monitor and report on compliances actively. It ensures that the company is safe from any penalties and lawsuits that would have proved costly for the organization.
Companies with advanced HR software often have a lot of excellent features for improving employee engagement, which results in a productive and loyal workforce.
Features like anonymous surveys, sentiment analysis, feedback management, etc., help an HR team understand the common of the employees towards their companies.
Modern HR solution is also equipped with an employee self-service (ESS) portal that helps employees undertake their employment-related tasks with ease.
Moreover, as most HR software is cloud-based, they also get the ability to access it from anywhere using any smart device and complete their tasks. This kind of accessibility ensures that the employees remain engaged with the company for longer.
Employee time and attendance management is a critical aspect of HR management as its accuracy directly ensures the accuracy of the employee salaries.
Hence, time, attendance and leave data should be recorded and maintained with the utmost precision. A single error in the time off and attendance database could result in huge mistakes in payroll processing that could prove costly to correct down the line.
As a result, newer HR software comes with time and attendance management baked into it with biometric-attendance systems.
Such systems can help employees mark their daily time and attendance and correct them if required. Additionally, it also helps in remotely punching the attendance as the system can be accessed remotely.
With the help of HR software, the HR department gets access to a massive amount of data that proves helpful in developing strategies for employee management and engagement.
It results in better overall decision-making as the analytical performance management data helps the team develop better plans for their workforce.
For example, it can provide in-depth insights into expense management and payroll processing, making it easier to manage company expenses.
Since the HR team has more time on their hands, they can develop better strategies to improve their work experience and workforce morale. It is especially relevant to for small and medium sized businesses as they have a limited workforce.
Since the HR software takes care of compliance management and report generation, the HR personnel can work on other aspects of the organization that would help improve the overall employer branding.
Data Integrity is a significant issue in the HR industry which is eliminated by deploying an HR software. An HR software ensures that the employees have access to only the relevant section of their data. It is accomplished with the help of ‘usage access’ that is defined according to their roles in the organization.
Separating the access in this manner helps create a level of abstraction that ensures that the data is not visible to everyone. For example, a manager would be able to view the performance management data of the employees working under them.
At the same time, the HR department would have edit access for the same data. Such measures ensure that there is no malpractice in the company.
Additionally, if any discrepancy is found in the data, it becomes easier with the help of HR software to narrow down its source.
Modern HR software provides multiple options to generate various kinds of reports for your HR. Since these systems can measure multiple metrics, they have the necessary tools for advanced data analysis and reporting.
The data obtained from the HR software proves instrumental in developing future strategies for the employees and the organization.
Additionally, the HR department also has access to various real-time data that helps make quick decisions whenever required.
With such easy access to the organizational database, the HR personnel can easily correlate various metrics such as performance management metrics, to the company’s business goals, thereby optimizing the HR team for further improving their efficacy.
We have curated a list of the best HR software for employee management in India for start-ups to medium organizations.
These software provides a good balance between features and cost and is mainly deployed on the cloud, a desirable feature for most companies. Additionally, almost all of them have a dedicated employee self-service portal.
Some of them also provide the same functionalities on mobile platforms with the help of apps. Let us look at the 15 top HR software in India for managing employees:
Pocket HRMS is an innovative AI-enabled cloud-based human resources software platform. It comes with a dedicated ‘smHRt suite’ of enhancements that helps it go beyond a normal HRMS. Hence, it is an ideal solution for businesses of all sizes.
It is a highly scalable and customizable solution that ensures you get maximum value for your business by deploying only the modules you currently require. You may add or remove modules down the line depending on the requirements of small businesses.
It was founded in 2013, and the payment is yearly. They have start-up-friendly plans, and you can contact them for custom pricing. They have an easy-to-use web app for the desktop platform and a dedicated mobile app available on Android and iOS mobile platforms, for improved employee engagement.
They currently do not support APIs; however, they have custom integration options and are ready to go the extra mile to meet your requirements. Additionally, they have multiple customer support options with phone, email, live support and training.
Starts at ₹2495/month for 50 employees.
BambooHR is a famous hire-to-tire solution for organizations that want to simplify their processes. This comprehensive solution has an intuitive user interface that provides a smooth user experience.
The software can be used on desktops as well as in mobile browsers. The software offers customer support through various mediums like email, phone, live support, and ticket system.
Founded in 2008 Bamboo HR aims to streamline HR processes for better productivity through multiple by making it easy to gather and analyse data. It also improves hiring, onboarding and compensation management.
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Darwinbox is a cutting-edge mobile-first HR suite built for big enterprises. This HR suite ensures automation of day-to-day HR processes, simplifies HR interactions, and provides essential insights inputs of HR modules that efficiently help HR undertake their tasks. It helps to automate and streamline HR processes and achieve strategic HR goals quickly and smartly.
Since the company was founded in 2015, In a few years Darwin Box has become one of the top-notch Mobile-first HR software solutions that provide a comprehensive suite of HR practices. The application can be installed on Windows, macOS, and Android platforms for easy access. They also have a web app.
Darwin Box aims to provide the experience of endless possibilities of web applications on mobile. So that HR can easily access information with their fingertips and stay updated all the time.
The pricing is available on request. Anyone can get pricing by sending a quote today.
Keka’s website states that it was established to automate and simplify people processes so that organizations can concentrate on their employees. Keka is one of the best HR software for employee management in India due to its pioneering approach to solving the problem of employee engagement.
They have an easy-to-use interface and intuitive design for enhanced employee engagement. They aim to help you simplify human resources (HR) software to ensure maximum effectiveness. It is also a cloud-based HR system.
Keka was founded in 2014, and they have yearly payment plans. They have a web app for desktop and an Android app for mobile access. They have also provided API support to support the need to integrate with other applications. Their customer support options include phone, email, live support, and helpdesk tickets.
Starts at ₹6999/month for 100 employees and ₹60 per additional employee per month.
GreytHR is another cloud-based HR software in India that help you cater to different kinds of businesses, from small start-ups to large enterprises. They have excellent domain expertise and have a wide variety of clients. GreytHR assures its users of an intuitive experience and streamlined workflows.
Since it was founded in 1994, they have constantly updated their application as per the industry changes. They have both annual and per-month payment options to help you take care of core HR processes.
Their web app can be accessed with a desktop, and they have dedicated mobile apps on iOS and Android software platforms. Additionally, they provide API for integrations and support multiple customer services options such as phone, email, live support, training, and ticket generation via helpdesk.
Starts at ₹3495/month for 50 employees.
HROne is another significant core HR system provider that is a hire-to-retire solution. They have developed the ‘Inbox-for-HR’ tool that makes employee management as intuitive as an email client. It ensures that the companies deploying the software would be able to use it effortlessly.
HROne is also deployed on the cloud and has two payment plans: yearly or one-time licence. They were founded in 2013, and hence, they have developed multiple dedicated applications for all popular software platforms, such as Windows, macOS, iOS and Android.
If you do not wish to install their applications, you can also use the web app. They also provide API support and multiple customer
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RazorPayX Payroll was formerly known as an Opfin. It is a payroll software that automates compliance and enables companies to distribute salaries to employees with just a few clicks.
It provides tools like the TC calculator and also allows employees to get pay stubs, and manage their leaves through a self-service interface. RazorPayX automates TDS, PF, ESI, PT, and other compliance payments.
RazorpayX Payroll also offers leave management and you can also use it to monitor attendance in real-time. Along with that it also makes it easy to view payslips.
Starts at ₹100/month per user
Zimyo has targeted itself as an employee experience-enhancing tool. While they have all the core HR software modules, their focus is on enhancing employee experience using key features like an employee self-service portal, mobile app, etc.
Their applications are geared towards improving the user experience and making employee management engaging for your HR and employees. Zimyo was established in 2018 and is a cloud-based HR software. They have yearly and per-month payment options.
They have dedicated easy-to-use applications for Windows and macOS and a web app on desktop platforms. They have also developed iOS and Android apps that are available on the mobile platform. They provide API support and have multiple customer care options with phone, email, live support, training, and helpdesk tickets.
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FactoHR is mobile-first HR and payroll management software that ensures automated HR operations, engages and retains employee talent, and generates high performing work culture.
From a start-up to a multi-national corporation, everyone can use FactoHR to quickly track employees’ attendance, monitor performance, manage their leave applications, and accurately calculate payrolls.
Since it was founded in 2016, it has become one of the best HRMS software. It has the aim to provide fact-based data instead of some random assumption. Additionally, This software introduces the DIY approach (a method of implementing things without direct aid or seeking help from certified experts).
Moreover, with FactoHR, Organizations can also set targets for individual employees and groups. They can monitor employee performance throughout the year.
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Qandle is a hire-to-retire HR platform that has a user-friendly approach. They provide core HR software at a comparatively low price. However, the specialized processes required by your HR department, such as timesheet management, roster management, etc., require the help of paid add-ons.
Due to this flexibility, Qandle is used by all kinds of businesses, from start-ups to large enterprises. Established in 2016, Qandle’s payment can be made per month or annually. They have a web app for the desktop platform and mobile apps for iOS and Android.
They have also provided API support for integrating other software applications. Their customer service consists of phone, email, live support, training, and registering tickets via their helpdesk.
Starts at ₹2450/month for 50 employees
Kredily is a cloud-based human resources and payroll management software platform designed to simplify and streamline HR processes for small and medium-sized businesses (SMBs) in India. It offers a range of features and modules to manage employee data, attendance, leave, payroll, compliance, performance, and more.
They have a social media app called Machax, that can be accessed via smartphones, tablets, laptops, and desktops to access their software. Through Machax, the employees can interact with one another easily. It has other multiple support options such as phone, email, live support, and training.
For Professional, this plan is Rs. 4999 per month for 100 employees. Kredily also adds an additional charge of Rs. 40 in case any new employee is added. For Enterprise it is not disclosed
ZingHR is one of the few significant core HR software requirements. It provides smooth integration with biometric features that make login-logout easier for employees. Besides, it offers auto calculation and TDS calculation features to streamline HR practices.
This cloud-based human resources management software cum effective payroll platform provides comprehensive HR solutions for organizations of all sizes. It offers a range of modules and features to manage various HR processes, including employee data management, attendance and leave management, payroll processing, performance management, talent acquisition, and more.
Since 2014, ZingHR has been catering to organizations across industries and sizes, offering scalable and customizable solutions to address diverse HR requirements. The aim of the software is ensuring companies deploying the software would be able to use it effortlessly.
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Zoho People is a cloud-based HR management platform from Zoho that improves employee experience to ensure enhanced employee engagement.
Their primary goal is to develop the agility and effectiveness of the HR teams to help them handle their daily activities like performance management with the utmost efficacy. Zoho People supports both yearly and per-month payment plans.
Zoho has dedicated applications for Windows and macOS desktop platforms and has also developed mobile apps that are available on both Android and iOS. Their customer service options include phone, email, live support, training, and registering helpdesk tickets.
Starts at ₹48/month/user
SumHR is one of the best cloud-based human resources management software designed to streamline and automate entire HR practices. It offers a range of special features in the name of Jupiter salary account that includes, Zero Balance Account Free Health Insurance benefits, On-Demand Advance Salary, 1% Rewards on Debit Card & UPI, 0 Forex Charges, Lighting Fast Support, 100% Digital Salary Account facilities. Besides, it helps organizations manage employee data, attendance, leave, payroll, performance, and more.
SumHR aims to build a flexible and configurable user-friendly HRMS platform automating the HR process, streamlining HR risks, and improving the employee’s HR experience.
It can easily cater to numerous sized organizations and industries, helping them manage their HR operations effectively.
Starts at ₹ 49 per user/month, billed annually
Beehive HRMS is a cloud-based software and works as a fully hosted solution on Microsoft Azure servers. It’s an intuitive software solution that has task and timesheet management.
It offers complete HR management solutions including leave management, attendance management, and payroll along with compliance. Beehive can be used using web apps, Windows desktop as well as IOS, and Android mobile apps.
Beehive HRMS also helps in recruitment and training management. It also includes a grievance management option to streamline your processes.
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The following features set the best HR software for your HR teams apart from the rest:
Artificial Intelligence (AI) has become a part of the best business applications as the same applies to the best HR software. With the help of AI, the HR team can easily gather valuable insights based on their employee data. They can also use AI chatbots creatively to interact with their staff and answer their queries. It frees HR to undertake other productive tasks instead of having to repeatedly answer the same queries for different employees.
HR software automates all the administrative tasks of the HR teams. As a result, it effectively reduces the time and effort spent on undertaking these repetitive clerical tasks. Due to such enhanced automation, HRs can reallocate their resources to undertaking other creative processes such as improving employee engagement, improving organizational productivity, etc.
Payroll and compliance management is a constant concern for the HR department as they are required to manually input the working days and hours for each employee and calculate their salaries accurately. Moreover, they need to repeat this process every salary cycle. The payroll management module of the best HR software can undertake this task under HR supervision for processing accurate salaries every time, making it a highly efficient option for small businesses.
With the widespread use of mobile internet and smartphones, it makes sense for HR software to be mobile-friendly in nature. Hence, the best HR software in India has dedicated mobile app for both Android and iOS platforms, making this accessible anywhere at any time. Mobile app access also provides a simplified and easy-to-use interface for non-tech-savvy users of your business.
Another major factor which enhances HR software’s utility is the implementation of dedicated intuitive ESS portals. These portals enable the employee to undertake several tasks such as requesting leaves, downloading payslips, and other employment-related tasks easily. Hence, the best HR software provides easy-to-use ESS portals with their HR software.
Machine learning (ML) is another widely used technology in HR software. Machine learning can understand data patterns and highlight outliers, making them highly effective at undertaking payroll-related tasks. Machine Learning can also be used for predictive analytics, wherein the software would be able to make calculated predictions regarding important employee metrics.
To summarize, these are some of the best HR software in India. However, you should pick your HRMS wisely since its deployment directly affects your HR department and employees.
Hence, it would be best to weigh the pros and cons of each software before finalizing the ideal solution for your business. You should also opt for cloud-based HR software in India since it would help your HR and employees access their system from anywhere, anytime.
Similarly, you should also check whether the vendor is willing to provide you with a demo and customize their software as per your requirements. Having a scalable solution is also desirable as the system would be able to scale as per your increasing requirements as per the business growth.
Based on the deployment method, there are three major types of HR Software:
Cloud-based HR Software:
The cloud-based HR software is hosted on the cloud, with the software vendor taking care of maintaining the software and updating it as per company requirements.
The organization pays a monthly or annual fee to the vendor to deploy and maintain it. As a result, the employees and the HR can access it from any smart device, making it very intuitive.
On-Premise HR Software:
The On-premise HR software uses dedicated hardware like servers which are developed and maintained within the company premises.
As a result, the company takes care of the deployment and maintenance of the hardware and software required for the smooth functioning of the HRMS.
Client-Server HR Software:
In the client-server HR software model, a third-party service provider maintains the hardware part, with the company taking care of developing and deploying the software.
Hence, it provides the accessibility of Cloud-based HR software with the extra security of On-premises HR software.
Choosing the best HRMS software in India for employee management is easier said than done due to the huge variety of HR software available in the market nowadays. Hence, one should check out all the features of the available software options in the market before choosing the final one.
Additionally, companies should also enquire whether the software vendor can customize their HR system as per your requirements.
Some major considerations while choosing the perfect HR software for your company are:
Categorizing the required modules
Customizing the HR system as per your requirements
Checking for scalability and flexibility
Verifying compatible integrations
Clarifying the existing clientele
Validating the customer service options
Authenticating the tangible efficiency improvements.
Pocket HRMS is the best HRMS software in India with a comprehensive suite of modules and features that can transform your HR department’s operations by streamlining their daily administrative tasks while keeping your employees engaged with your organization.
Being a cloud-based system, it can easily adapt to your exact requirements and scale as per your organization’s growth. It also comes with advanced technologies like AI and ML to enable efficient management of staff and provide enhanced analytics.
Some of the advanced modules of Pocket HRMS include:
AI-based interactive chatbot – smHRty
Highly Flexible & Scalable Modular HRMS
smHRt Payroll with Automated Compliances
Geo-tagging & Geofencing Attendance
Intuitive ESS Portal
Android & iOS Mobile Apps
Custom Integrations
Military-grade Secure Database
In-depth Customizable Analytics
Advanced Performance Management
Engaging Talent Management
Super Data Wizard
Easy Exit Management
Expense Handling
Streamlined Travel & Helpdesk
Pocket HRMS is one of the best HR software for small businesses in India as it is an advanced AI-based solution, that can be scaled and modified according to your business needs.
Being a cloud-based solution, the system can be modified according to your company’s requirements, while the modular architecture ensures that you pay for only the features and modules that you require.
Additionally, the HRMS can scale according to your growing business requirements, thanks to the cloud architecture.
Small businesses also require a dedicated employee to take care of adherence to the various mandatory statutory regulations.
However, with the help of Pocket HRMS, you can automate the handling of regulations as the software stays abreast of the latest changes in the rules. As a result, it effectively helps you avoid hefty fines and late fees.
The order of software listed in the blog does not intend to rank software based on function, price or performance. The intent of the blog is to inform the readers about various available options to help them make an informed decision.
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