Recruitment Management System

Recruitment Management System that Accelerates your Hiring Process

Deploy a Recruitment Management System (RMS) that provides enhanced
job reach and paperless onboarding

Recruitment Management System

Transform the way you recruit with the right Recruitment Management System

Candidate Self Service Portal

Candidate Self-service Portal

Dedicated self-service portal for the candidate with individual credentials for uploading documents, data updates and higher engagement.

Employee Onboarding

Onboard new employees effortlessly with automated emails and handy templates for enhanced HR productivity and efficiency.

Automatic Website Job Posting

Facility to post jobs directly to your company website’s career section for enhanced job posting experience and automation.

What is Recruitment Management System?

A Recruitment Management System (RMS) is a set of tools designed to manage your company’s and hiring process and recruitment needs. It automates and helps in elements of your recruitment process such as job postings, managing candidates, scheduling interviews, keeps applicants connected and engaged throughout.

The hiring process can be very competitive when it comes to specialised technical skills in the candidates. It is easy to integrate and customize according to different hiring criteria and requirements. An RMS helps to get the right talent for your business by making the process more efficient and productive. Making it a very important investment for your organization’s growth.

smHRt Hiring with Microsoft Open AI

One-click Dynamic Job Descriptions

Quickly generate attractive job descriptions by sharing the job details.

Seamless Bulk Resume Parsing

Parse multiple resumes swiftly to compare them quickly in tabular format.

Custom HR Letter Templates

Generate custom HR letters and policies with minimal prompts.

Open AI for JD generation
CTC Calculator

Track Job Across Stages

View and filter the number of candidates across different job stages to gain an overview of the recruiting process.

CTC Calculator

Dedicated CTC calculator for computing the CTC of the candidates to ensure compliance with the regulations and automated calculations.

CTC Templates

Multiple templates for CTC calculations to increase flexibility while using the CTC calculator.

Candidate Timeline

Timeline view for each candidate to gain an overview of their overall activities during the recruiting process.

Job Requisition Approval

Multi-level approval option for new job creation requests, streamlining the job creation process.

Job-Specific Recruiter

Define the interview panel and the recruiter for a specific job, adding flexibility to the interview and recruitment.

Candidate Onboarding
Ess portal mobile app

Enjoy Enhanced Applicant Tracking Facilities with Recruitment Software

Flexible Recruitment Management Software that adapts
to your Company's Hiring Needs

Candidate Import Function

Bulk imports several candidates into the portal to create a talent pool and separate them into different categories.

API Integration

API-based integration with Naukri job portal for added visibility of new jobs created for your company.

Share Candidate

Easily share candidates with the relevant authorities like the recruitment manager or other stakeholders.

Online Interview Form

Share online interview forms with candidates for an easier understanding of their expectations from the interview.

Download Product Brochure

Get detailed information on how the numerous next-gen features of one of the most feature-rich Payroll & HRMS Software in India

Advanced Recruitment Management System
for Streamlined Hiring Process

Interview Scheduler

Interview Scheduler

Schedule interviews with Google Meet invitation and share it with candidates effortlessly.

Email Templates

Email Templates

Readymade email templates for different scenarios, improving productivity and communication with the candidate.

Improved Employer Branding

Improved Employer Branding

Improve your employer brand with a candidate self-service portal, paperless onboarding, online documentation and more.

What HRs think of Pocket HRMS

“We have been using Pocket HRMS Software for a year and are very happy with our choice. Excellent service support.”


– Niranjana Neelakantan
HR Director, TESSOL

“The support team is highly admirable. Their professional and polite approach to our queries is simply excellent.”


– Nishant Mahajan
HR Manager, EvolveBack

“Data monitoring & HR analytics are made easy by Pocket HRMS, it is upcoming the future of the HR industry”


– Sonal Gangwani
HR Manager, Ignatiuz

Resources for HR and People leaders

How HRMS Helps with the Recruitment Process

In this video we have discussed how a good HRMS can help you streamline your Recruitment Process.

How to Make Virtual Onboarding More Effective?

Virtual Onboarding

The pandemic made the world work from home and also do the hiring remotely…

7 Advantages of using Recruitment Management software

Effective Onboarding Process

HR being the frontline of any enterprise, have a huge set of responsibilities and difficulties at…


A recruitment management system is a set of tools designed to streamline every step of the recruitment process. It is an automated approach that will make your hiring more efficient.


An efficient RMS helps you publish job postings, manage candidates, schedule interviews, and even streamline the onboarding process. You can establish a hassle-free recruitment process with our recruitment management system.

There are several advantages of deploying a recruitment management system, such as:


Paperless Recruitment & Onboarding

A recruitment management system (RMS) is a set of tools that enables paperless recruitment procedures. It facilitates different hiring processes such as automated job posting, CV filing, candidate interviews, paperless onboarding, etc. With an RMS, you can quickly streamline your recruitment and onboarding process. It helps your organization to stand out in the fast-paced modern world easily.


Faster Recruitment

The recruitment management system provides facilities for viewing and tracking candidates’ live status on the database. It is a one-stop solution that creates a blueprint for overall recruitment management. It automates your routine hiring tasks quickly so you can invest your time in other strategies like candidate relevancies and performance reports.


Quality Hires

An applicant tracking system enables quality hires for any vacant position. An RMS smoothly accelerates your recruitment process from screening to selection. Additionally, you can add a candidate filter based on your recruitment priorities for quality hires. You can use the RMS to enhance your time utilization by focusing on candidate qualities and improving brand awareness. It results in inspiring candidates who would choose you over your competitors.


Mobile Accessibility

Recruitment management system (RMS) is a complete mobile-optimized tool. It is helpful for job seekers in finding and applying for vacancies as they usually use their mobile phones for the same. With this software, you will get a ready-to-use mobile responsive applicant interface. Hence, you can meet and respond to applications anywhere, anytime.

1. Understand your firm’s requirements

First, you need to focus on the company’s core requirements for each domain. You should research the workflows and determine the modifications you require. On this basis, you can choose the right recruitment management system. It would help you to streamline your hiring process more efficiently.


2. Determine tools and features to set up

You must ask which essential features you require from the recruitment management software. Are you planning to implement a larger talent pool to analyse necessary data? Or do you want to streamline the candidate experience? With this analysis, you can be confident in choosing the right CRM and ATS systems for your workplace.


3. Choose Integrations

Are you considering integrating all the necessary components through the RMS into your website and other business platforms, including email, social media accounts, etc.? You need to choose the right recruitment management software that accelerates hiring through mobile and cloud computing, unified communication, and social networking.


4. Mobile Accessibility

The right applicant talent software should be mobile-friendly to access the current applicant database anytime, anywhere. With mobile accessibility, you can optimise the recent candidate data, track emails, review every-minute of job status, and do new searches whenever you need.

Factors that affect the entire hiring system are segregated into external and internal factors. Internal factors are the components inside the organisation which impact the hiring process, such as:


1. Recruitment Policy

A descriptive recruitment policy determines a complete strategy and delivers a structured recruitment program. The recruitment policies generally include the following:

  • Recruitment objectives

  • Sources of recruitment

  • Government, Company act and guidelines on the hiring

  • Recruitment costs and financial implications.


2. Recruiter Planning

Effective human resource process helps fix the gaps present in the existing staffing of the organisation. It also helps filter the number of candidates to be recruited and what qualifications and skills they must possess.


3. Mode of recruitment

Are you planning for bulk hiring or a specific position? The mode of recruitment is essential in the hiring process. You can schedule the recruitment processes, like research, advertisement, interviewing, onboarding, expanse, etc., based on the recruitment mode.


4. Growth and Expansion

An organisation’s growth and expansion are often based on the recruitment process. It will influence how you utilise the workforce for growth and company development. External factors are the components outside the organisation that impact the hiring process, such as:


Demographic Importance

Your geographical location is an essential factor affecting your hiring process. The candidates expect your location to be in some well-connected area. Nowadays, candidates expect remote work or hybrid work as well.


Unemployment Rate

The unemployment rate affects the recruitment process. When an area’s unemployment rate is high, the recruiter gets a good chance to hire the best-qualified applicants. The reverse scenario is also applicable; If the unemployment rate is low, it is tougher to hire quality candidates.


Competitor Strategies

The recruitment strategies and procedures of your competitors also affect the recruitment process of the organisations. Every company likes to hire quality candidates, which leads to a competitive approach. Companies must develop a streamlined recruitment process and find unique alternative techniques to work efficiently.

1. Understanding and Planning

It is the first stage of recruitment. Here you focus on the different aspects of the open position. It is essential to conduct team meetings and discuss the specifics. Once you have settled down the qualities you require, post the job descriptions in detail.


2. Sourcing

Research and searching are included in the sourcing stage. Here employers search for candidates through job portals and social media platforms. It would help if you had good connectivity in searching for candidates. However, you can utilize an employee referral program as well. 


3. Application screening

Screening candidates for particular domains is the third stage. It only happens for the bulk recruitment process. When screening, teams review the applicants’ resumes to shortlist qualified candidates. 


4. Interview

Interviewing the candidates is the fourth stage. Here you must scrutinize the candidate’s CV and ask detailed questions about their specific domain, experience, skills, etc. Being gentle, friendly, and having a positive vibe are key to conducting a successful interview.


5. Hiring

It is the most crucial stage of hiring. In this stage, you have to select quality candidates. You should have clarity on the decision-making process. It is essential to focus on what you are looking for specifically. Once you have chosen a candidate, you can send the offer. You should also be ready for queries the candidate can ask before accepting your offer.


6. Onboarding

Onboarding is the final step of the recruitment process. After the candidate accepts your offer, it is time to introduce them to the complete induction process. During this process, you can start familiarizing them with the organization. You can also organize a formal orientation, mandatory training programs, a meeting with their colleagues, etc. It is one of the vital steps in making an impression on your new employee.

Contact Us

Contact Us

We use cookies on our website to provide you with the best experience.
Take a look at our ‘privacy policy’