Employee Timesheet Software
Accurate Timesheet Management for Precise Time-tracking and Accurate Billing
Highly flexible time-tracking software that enables you to monitor real-time project progress and improves the transparency of the system.
Effortless Task Allocation
Streamlined Task Allocation With Efficient Time Tracking
A scalable timesheet application for managing employees' time hours and streamlining HR practices.
Create Projects & Tasks
Dedicated ‘Project Master’ for creating Projects, Sub-projects, and Tasks for easy and effective timesheet management.
Allocate Tasks to Employees
Allot specific tasks to employees to ensure improved productivity and track the productive hours according to tasks and workforce.
Allocate Tasks to Projects
Allot specific tasks to projects to keep the system organized and gather valuable insights into project management.
What is Employee Timesheet Software?
Employee timesheet software is a tool for tracking employee work hours. It offers various methods, such as manual entries, timers, and productivity tracking devices. It assists employees in analyzing the time they spend on projects or tasks assigned to them and introduces employers to the auto-tracking functionality that ensures HRMS payroll approvals.
Automated Time Tracking
Stay Updated With Productive Hours for On-time Billing.
Cutting-edge Time Tracking Features with Efficient Cloud Data Repository Solution
Timesheet Entries with Client Info
Tag timesheet entries with the client’s name for added transparency, easy billing, and accurate productivity data.
Billable & Non-billable Separation
Mark timesheet entries as either billable or non-billable for added clarity regarding productive hours and precise billing
Leave Module Integration
Tight integration with the ‘Leave’ module and attendance management system to gather fine-tuned information about employee productivity.
Product Brochure
What Are the Common Functions of Employee Timesheet Software?
Employee Timesheet management has numerous functions that help organizations manage their workforce and succeed in providing a better employee experience throughout their lifecycle. Hence, the standard function of the software includes,
- Time Tracking: Accurate time tracking options ensure employee start-to-end working hours and count overtime.
- Attendance Management: Presence of biometric assistance for bringing accuracy in employee attendance, leave, and absence calculations.
- Project and Task Management: In-detailed monitoring of project progression, maintaining work hours and ensuring achievement.
- Payroll Integration: Automated payroll calculation based on recorded hours, overtime, and leave and on-time payroll process.
- Leave Management: The timesheet is integrated with the leave management system to calculate and analyze employee leaves.
- Compliance and Audit: Accurate and updated records for audits and regulatory requirements of labour laws and company policies regarding working hours and overtime.
- Mobile Accessibility: Easily accessible through mobile and Windows applications, it enables managers to manage employee timesheets over their phones.
Automated payroll calculation based on recorded hours, overtime, and leave and on-time payroll process.
In-detailed monitoring of project progression, maintaining work hours and ensuring achievement.
Presence of biometric assistance for bringing accuracy in employee attendance, leave, and absence calculations.
Accurate time tracking options ensure employee start-to-end working hours and count overtime.
Accurate and updated records for audits and regulatory requirements of labour laws and company policies regarding working hours and overtime.
The timesheet is integrated with the leave management system to calculate and analyze employee leaves.
Easily accessible through mobile and Windows applications, it enables managers to manage employee timesheets over their phones.
What HRs think of Pocket HRMS
“We have been using Pocket HRMS Software for a year and are very happy with our choice. Excellent service support.”
– Niranjana Neelakantan
HR Director, TESSOL
“The support team is highly admirable. Their professional and polite approach to our queries is simply excellent.”
– Nishant Mahajan
Corporate GM-HR, EvolveBack
“Data monitoring & HR analytics are made easy by Pocket HRMS, it is upcoming the future of the HR industry”
– Sonal Gangwani
HR Manager, Ignatiuz
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Why do you require a timesheet management system?
The timesheet management system helps organizations track employees’ total work hours, count leaves, and adjust payroll processing within the estimated time.
Often, you can integrate the time tracking software separately with employee timesheets to streamline the entire process.
Does a startup require timesheet tracking software?
Yes, every company should have tracking software to track employee performance, work hours, attendance, leave count, etc. In the case of a start-up, quick and sound productivity is the key to business growth and future development, so integrating timesheet tracking software with your HRMS is essential.
The top benefits requirement of timesheet tracking software are as follows,
Analyze the team members’ performance and work hours and optimize workflows, enhancing productivity.
Manage multiple projects simultaneously, tracking the progress and handling project billing, deadlines, etc.
Ensure client invoicing by tracking billable hours spent on client projects.
Provide detailed analysis, valuable insight, and analytics on company productivity, project costs and time distribution.
Allocate the limited resources across projects and optimize resource utilization and work overloading.
Timesheets help management disburse salaries using dedicated payroll software.
Auto-updated laws and related compliances and keep acknowledging employees about laws and company policy.
How does timesheet management software track the employee - work hours?
Timesheet tracks the employee’s time and performance through the following methods,
Automate storing employee clock-in/out data electronically through a mobile app using username and password.
Ensure automatic time tracking of onsite workers and GPS tracking for the remote employees.
Transfer employee overall performance to review and finalize timesheets by integrating with other systems.
Assist in streamlining payroll, facilitating compliance with labour regulations, and providing insights into workforce productivity.
Helps employees input manual work hours directly into the system.
How do employee time tracking and timesheet management help in payroll?
Analyzing employee timesheets is directly related to processing payroll. As employers receive accurate employee performance data on time before processing payroll, here is the detailed way it helps,
It captures employee clock-in and clock-out time, breaks, and overtime hours accurately to calculate salaries with precision.
It calculates employee overtime hours in onsite and remote working scenarios, which is essential for calculating payroll.
It tracks and delivers employee leave data before payroll processing, including vacation days and sick leave.
It streamlines employee data collection, reduces manual errors, and simplifies payroll.
It assists HRMS in staying up-to-date with labour laws regarding minimum wage and record-keeping requirements when processing payroll.
Can I export timesheets report on Pocket HRMS timesheet management software?
Yes, you can export timesheet reports on Pocket HRMS timesheet management software. To generate a report, you can log in to your ESS portal, select the relevant report page, choose the ‘from’ and ‘to’ dates, the name of the project, task name, project code, and other parameters provided in the page and click on the download button.
What Is Employee Timesheet Software?
Timesheet software is a comprehensive digital recording of employee work hours submitted on a specific duration, such as daily, every two weeks, bi-monthly, or monthly. The software includes on-time tracking, performance analysis, employee feedback, rating, etc., ensuring that employee work hours are accurately and fairly recorded.
According to verified market research insights, employee time tracking software, with its immense potential, was valued at USD 5.23 billion in 2023 and is projected to reach USD 12.3 billion by 2030, demonstrating a robust CAGR rate of 14.97% from 2024 to 2030. This growth trajectory is a testament to the software’s increasing relevance and adoption in the market.
Importance of Employee Timesheet Software
Here is the in-detailed overview of the advantages of integrating the employee timesheet application with your HRMS solutions; the following points are,
1. Save Time
Timesheets automates all data management and handles employee performance metrics for employers. With the assistance of time-tracking tools and other relevant features, HRs can aggregate, understand, analyze, and store employee data from onboarding to exit without wasting time on repetitive duties; instead, they can focus on other administrative responsibilities.
2. Accurate Billing
An online timesheet management system assists employers in processing billing on time without making mistakes. The software automates the notification mail by informing clients that the organization is managing their projects efficiently without wasting time. It lets them know how much you dedicate to their projects and gives them hope that they will be completed within the estimated time. The software serves as proof that the billing is accurate.
3. Automating Invoices
Organizations use an employee timesheet app or an accounting system to render plans and submit the deliverable output with estimated times based on billable work hours. Once the workers log in to the timesheet application, their work hours are automatically tracked, and invoices are generated based on the predefined rates and project contracts.
Additionally, with the related tracking assistance, employers can track the employee’s billable work hours, expenses, and project milestones and deliver accurate and on-time invoices to the clients. It mainly improves cash flows, reduces administrative overhead, and enhances client satisfaction.
4. Smooth Project Management
Timesheets are essential for managing the entire project and leading to a streamlined solution. Using time tracking software, employers can simultaneously analyze the work progress and anticipated delays for multiple projects, even determine the employees’ expertise, and utilize them in the project where they are appropriately suited.
Moreover, the system helps estimate the expected cost and compares it with the actual cost during the execution.
5. Enhance Accountability
Time-tracking software ensures end-to-end transparency between employees and managers by increasing accountability in the work culture. It delivers an overall detailed view of the scope of the work, who is responsible for the job, how it is processed, and when it will be completed. This system is fair and unbiased and tracks everyone’s work equally. Employees become aware that their work actions are being monitored; hence, they become alert and promote a sense of responsibility.
6. Seamless Payroll Management
With its automation feature, online timesheet management software allows employers to accurately track employees’ work hours, observe their everyday activities, and initiate payroll integration. It stores precise employee time records, including regular hours, overtime, and any additional allowances or deductions, and calculates wages by aligning with salaries and recent labour laws. The real-time reporting of employee data reduces the administrative burden, providing employers with transparent and up-to-date information for better decision-making in payroll management and freeing up their time for other crucial tasks.
7. Save Money
According to client demand, the online timesheet application maintains a tight schedule for employees to improve productivity within the estimated timeline. It helps employers allocate resources more efficiently, identify task complexity, and develop strategies for better output. The presence of the time tracker leads to more project completion within the timeline, which is reflected in overtime cost reduction and improved client satisfaction.
To sum up, multi-project completion leads to satisfied clients, followed by increased revenue without additional marketing expenses.
What Features Does Employee Timesheet Software Offer?
Before deploying the employee timesheet app with the other employee management systems, it is necessary to highlight the software’s features in detail. Those features are:
Track Work-hours
The key feature of the timesheet is tracking work hours. With the assistance of the ESS portal, employees can independently track their work hours and project deadlines, and employers can also get a detailed analysis of how productive the employees were during the estimated timeline.
The software includes automatic tracking options, including clock-in/clock-out features using digital punch clocks or mobile apps, often supplemented by GPS or geo-fencing to verify employee location. Hence, along with the onsite workers, remote employees can track their everyday work hours and maintain transparency with the company.
Streamlined Calculation
An employee timesheet app automates the calculation of total employee work hours across numerous projects and tasks and submits the data to the repository for further report processing. With the assistance of the attendance marking tools and the related time tracking functionalities, employees mark punch-in and punch-out and count work hours using mobile or desktop assistance. Conversely, employers receive a pile of employee work-hours data reflecting accurate payroll processing and project billing.
Often, the online timesheet application delivers some advanced features by aligning with the HRMS software. These include automated reminders for employees to submit timesheets, approval workflows for managers, and analytics to identify trends in workforce productivity and project costing.
Mobile Accessibility
An employee timesheet app is mobile-accessible. Employees can use it with ESS assistance to track their work hours anytime, anywhere. The time-tracking functionality facilitates real-time updates and submissions, reducing delays in the reporting and approval process. The data is stored in the repository, helping employers scrutinize employee work hours for accurate payroll and streamlined other project management purposes.
Smooth Workflows
Timesheet HRMS initiate automation in the overall employee management solution. Employers can track employee performance and store work-hour data for a smooth payroll process. It takes managers some minutes to review and approve timesheets digitally, reducing the need for manual paperwork and minimizing errors.
The software also introduces customizable workflows that align with the organization’s policies and streamline the entire process, facilitating transparency within the team.
Payroll Automation
Proficiency in accounting and financial solutions is essential for every business. It analyses employees are paid rightly, and on the other hand, employers don’t run into losses while enhancing productivity. For proper accounting, it is essential to count employee’s work hours in every business. Hence, the timesheet is needed to count the login time and time spent on the particular project and transfer the approved data into payroll processing.
Introduce Flexibility
A timesheet tracking software and add-on functionalities initiate end-to-end automation processes in tracking employee time, storing performance data, and providing robust security for future analysis. It creates an environment where employees can smoothly clock in and clock out, enter project details, update work status, and track breaks from anywhere, anytime, using timesheet applications and related tools. This system ensures real-time updates regardless of the employee’s physical appearance, providing HR managers with peace of mind about data security.
Conversely, managers can confidently review and approve the timesheets regularly, knowing that this process facilitates payroll processing and aids in making informed decisions during appraisals.
Updated Compliance
The online timesheet management system is designed to adapt the company’s hour limits and spoil durations, keeping pace with the ever-changing policies and the latest labour laws. This adaptability is crucial in helping the company maintain criminal compliance within the workplace.
A time tracking tool and related add-ons automate the storage of work hour limits, overtime rules, and break requirements, thereby reducing the risk of non-compliance and associated penalties. Centralizing time data and providing audit trails brings transparency and accountability to labour practices.
Hassle-free Reporting
Based on employee weightage, organizations use employee timesheets and related tools to manage users and custom reports. The tools gather the reports by analyzing employee work hours and overtime, tracking their leaves, and creating reports for them. A detailed report provides valuable insights into workforce management, helping businesses make informed decisions to improve efficiency and profitability.
Seamless Task Management
From small start-ups to big companies, scrutinizing employee work hours and analyzing them for payroll processing is challenging and time-consuming. Employee time management system accelerates the process by dividing projects into tasks and sub-tasks and assigning employees with an integrated timesheet app.
With our software, understanding a project’s definition, purpose, importance, and task demand weightage becomes a breeze. Managers can gain valuable insights into which projects are consuming more time, adjust resources accordingly, and empower users to make informed decisions about the project’s direction.
What Are The Benefits of Employee Timesheet Software?
A timesheet HRMS stores employees’ work hours and productivity levels. The tools track employee work hours accurately and store them in repositories; hence, HR can smoothly handle the overall employee performance data and project-related work updates and stay informed. The following details show the importance of timesheet application and its utility in the workplace.
1. Enhanced Engagement
Timesheet comes with ESS assistance, allowing employees to control self-check-in-out, track work hours, calculate overtime, etc. Moreover, it is blissful for remote employees as they can track their work using the time-tracking tool and maintain a transparent relationship with their employers. Timesheet tools and associate add-ons enhance employee satisfaction and reflect on engagement and long-term retention.
2. Initiate Automation
Often, HRs need hours to track and calculate employees’ work hours. It also becomes challenging for them to analyze performance and count attendance and leave amounts before calculating payroll or during employee appraisal planning. Timesheet application reduces the reliance on manual data entry and eliminates errors by initiating end-to-end automation within the workplace. With the assistance of the software, employers can streamline employee time tracking, reporting, and payroll processing. It ensures accuracy in employee time management and real-time data updates.
3. Accuracy in Invoices
Integrating the timesheet management system with billing/invoice software for companies managing a large client base offers a convenient and efficient solution for tracking project updates and time utilization. In general, the time tracking tools are integrated with the billing/invoice software to accurately calculate the estimated duration of project completion and generate invoices for clients.
Using such tools helps the organization increase transparency while working with numerous clients simultaneously by delivering a detailed overview and record of projects and related bills to them.
4. Enhanced Transparency
Managers allocate tasks to their employees but often need to be made aware of the working process and progress. A time-tracking tool and associated add-ons provide high-end transparency in project management by tracking employee work hours, updating every minute’s work status, and delivering the information to employers.
With the detailed tracking features, employers can identify the reason for the delay in project submission, acknowledge project complications, identify employee scarcity, and proceed accordingly. Conversely, it maintains transparency between co-workers and eliminates the fear of staff misunderstanding or misjudgement within the same project. Besides, every employee feels valued and noticed.
5. Better Accountability
Employee engagement is one main component of every company’s success, making employees feel valued and satisfied. Using time-tracking software and assisted add-ons helps the employees feel valued by maintaining accountability within the team. The system informs employers about the project’s current status, employee work hours, and efforts in detail. After project completion, the dedicated tools efficiently deliver the tracked hours and related data to the client portals and management, instilling a sense of reassurance and confidence.
With the software’s assistance, employers can readily recognize the talents dedicated to the work and thank them for their hard work and dedication. This results in long-term employee satisfaction and retention.
6. Data-driven Decision making
The employee timesheet tracking system comes with powerful analytics and smooth automation for employees and managers. It introduces valuable insights such as work-hour details, overtime analysis, project status updates, estimated end dates, etc. Besides, the time mapping tools capture employees’ daily work hours and store them in a secure repository. It helps employers understand project work status and inefficiencies and empowers employees by providing them with a transparent view of their work hours, creating a sense of trust and productivity.
7. Improved Work-life Balance
Time-tracking software works as a problem solver for both employees and employers. It helps maintain work-life balance within the workplace. Many organizations have initiated remote or hybrid work structures where employees are often compelled to work extra hours every day to achieve a predefined target. They even face challenges while showcasing their hard work. Timesheet applications and related tracking tools streamline the issues by clearly understanding how employees allocate their time for projects throughout the day. It tracks every employee’s work hours and provides a detailed overview of setting goals, prioritizing tasks, understanding potential delay issues, and addressing them.
It mainly provides the boundaries of employees’ unduly work and prevents overwork and employee burnout.
How Does a Timesheet Improve Employee Time Management?
1. Accurate Time Tracking
By integrating with attendance management tools, timesheet analysing software ensures employee clock-in/clock-out proficiency and stores accurate employee work hours through seamless work-hours tracking.
2. Simplified Time Management
Employee timesheet management system involves automation features that simplify time management for employees and employers. On one side, employees use ESS and other attendance management tools to mark their attendance and store their everyday work hours in the timesheet repository. Conversely, employers get a detailed overview of employees’ daily performance and project update details and inform clients about data-driven work updates. It overall maintains transparency and saves time for employers and employees.
3. Data-Driven Decision
In many project-based companies, employees have to deal with numerous clients together. A data-driven approach and precise decision-making are outstanding ways to gain clients’ trust. Timesheet management software and related time tracking tools provide end-to-end records of employee work hours, project completion details, and end dates; it even highlights the section that needs improvement. On the other hand, clients also get a clarified overview of their project.
4. Streamlined Billing and Invoicing
A timesheet management system automates employee work hours, generates detailed reports, and stores them in a data repository, making invoicing easier for employers. Employers can efficiently process billing and invoices with proper documents and proof of attachment, improving cash flow and building trust within client relationships.
5. Seamless Project Management
With the timesheet system and add-on time tracking tool, the management team can easily assign tasks, set deadlines, and track the progress of numerous projects together. Employees can save their data-driven outputs and work hours in the timesheet repository to maintain transparency with their employers. Employers can maintain a balanced relationship with their clients by delivering data-driven approaches to project completion. Besides, organizations can identify the challenges early on and initiate planning and adjustment to keep the project on track. The entire process simplifies the organization’s time management.
How do you find the right Employee Timesheet System for your organization?
Here is a detailed overview of choosing the right employee timesheet app for your organization that meets your specific requirements and satisfies your clients for your on-time product delivery. Here’s a step-by-step guide to help you:
Identify Requirements
First and foremost, you need to understand the specific requirements for acquiring an employee timesheet management system. Before starting to deploy, consider the number of employees using the system, how to operate the tools, and whether it can easily integrate with other software and work as a regulatory standard.
Required Features
Before installing time trackers, it is essential to ensure that the software’s features align with your organization’s requirements. Timesheet (hrms) software typically offers basic features like time tracking, automated reminders, approval workflows, mobile accessibility, and reporting and analytics capabilities. If you’re looking for specific features, requesting a demo can help determine if the software fits your needs.
Smooth User Interface
The user experience is crucial when deploying timesheet tools. The software should be user-friendly for both employees and managers. A trial run can help you assess whether the system is easy to navigate and intuitive, providing reassurance about the software’s usability.
Scalability
Next, you must check whether the timesheet system and associated tools are scalable enough for your company’s growth and productivity. You must analyze how the system can accommodate increasing users, uncountable projects and data volumes without degrading performance.
Inbuild Security
Check whether any security issues, such as data theft or breaches, arrive with your deployed timesheet tools! The employee timesheet is generally used by integrating with other HRMS software, so it is essential to check that security features like data encryption, secure authentication protocols, and role-based controls are present to mitigate the risk of unauthorized access, data breaches, and cyber threats.
