Flexible Leave Management System For Timely Approvals
Experience Advanced Leave Management With Timely Approvals,
In-Depth Insights & Custom Leave Rules
Next-gen Time-off Management for
your Business
User-defined Leave Components
Create custom leaves based on employee category-wise rules and parameters
Category-wise Leave Rules
Highly flexible leave rules creation based on location, business unit, designation, etc.
Leave Auto-credit
Monthly, quarterly or annual leave auto-credit for improved time-off flexibility
What is a Leave Management System?
Leave management system is the software that manages employee time-off requests in a smooth, fair, accurate, transparent and efficient way. It is an automated system that helps the HR department to track, accept or reject and manage employees leave effortlessly. Leave management software also helps employees to apply, track leaves status, check balance and provide a better platform for employees to understand leave policies
Leave management is one of the most crucial and time-consuming tasks for your HR team. The need to be managed to keep all the leave policies in mind. Sometimes these leave policies differ within the organization itself for various criteria. With an efficient leave management system, the HR team can be empowered with a better leave tracking process.
Compensatory-off Functions
Customized comp-off parameters such as holiday-based comp-offs with lapse period
Rule-based Leave Credit
Customizable leave credit parameters, based on employee category and employment type
Leave Calendar
Easily setup custom leave year calendar and cut-offs based on employee salary cycles
Multi-level Leave Approval
Hierarchy-based multi-level time-off requests and timely approval with the ESS portal
Rule-based Attachment Facility
Create custom rules for different types of leave with rule-based documents requirement
Email-based Approvals
One-click leave approval or rejection directly from email without opening the ESS portal
Experience Streamlined Leave Applications and Approvals
Cutting-edge Features of our Leave Management System
Short Hourly Leaves
Hourly leaves to enhance leave flexibility for the employees and keep them engaged.
Custom Reporting
Real-time updates for instant custom report generation without disturbing others.
Attendance Summary
View yearly attendance of an employee or monthly attendance of your team on a single page.
Holiday Calendar
Easy access to the whole year’s holiday calendar in a single view with day and date.
Download Product Brochure
Get detailed information on how the numerous next-gen features of one of the most
feature-rich leave and HR software in India.
Revolutionize your Leave and Employee Management using Pocket HRMS
Enhanced Efficiency
Improve the efficacy of your leave request and approval process by multiple times with a simplified interface and remote access.
Timely Approvals
Approve leaves, on-duty, and other requests on time without the need for repetitive reminders or multiple emails.
In-depth Insights
Embrace the power of visually rich data representation with customized reports for enhanced insights.
What HRs think of Pocket HRMS
“We have been using Pocket HRMS Software for over a year and are very happy with our choice. Excellent service support.”
– Niranjana Neelakantan
HR Director, TESSOL
Resources for HR and People leaders
Quick Leave Management Features Overview
With Pocket HRMS, experience effortless Integration of all your Leave Management needs in an Error-Free manner.
Efficient and Easy Leave Management with Pocket HRMS
Pocket HRMS is a complete cloud based software that helps the HR manage leaves and holidays of employees with ease.
5 Leave Management Tips for HR Managers
FAQs
What is a Leave Management Software?
A leave management system is software that manages employee time-off requests smoothly, accurately, transparently, and efficiently. It helps HR to track, approve, or deny leave requests for different types of leave, enhancing the overall efficiency of the process.
Leave management is one of the most time-consuming tasks in the HR department. Hence, it is imperative to have a system that accurately streamlines this process. Being an online leave management software based on the cloud, Pocket HRMS provides the HR and employees with a portal for understanding their leave balance and the company leave policy types.
A leave management software also helps the company by providing insightful reports that help them understand the common leave patterns and take corrective measures if required. It also allows them to modify their leave policy types according to their employees’ input to improve their engagement with their company.
What are some of the core features of a good leave management system?
A robust employee leave management system should provide at least the following features:
Easy-to-use interface
Quick leave requests and approvals
Transparent leave process
Automatic leave balance update
Custom leaves reporting
The leave management system should also be customizable per the leave types and other company workflows. It is also crucial that the software is intuitive enough to be used by all employees with minimal to no training required. It is also desirable to have a pictorial representation of the leaves taken as it ensures that the employees can view their leaves and understand the basic statistics.
What are the major advantages of a leave management system?
Having a leave management system improves HR efficiency and automation in one of the most basic tasks of the HR department: Leave Management. You can notice visible improvements in HR productivity, increased transparency, fewer miscalculations, precise database, quicker leave approval process and many more benefits once you have implemented a robust leave management system. You can also save time and money in leave management with dedicated software.
Additionally, having an automated leave system to manage employee leaves also frees the HR department to concentrate on designing other creative strategies for company development, employee engagement or employer branding. Additionally, due to automation, the process’s efficiency increases several times.
What are the additional benefits of having a cloud-based leave management system?
An increased number of companies are opting to have an online leave management system due to its various advantages over legacy systems. Some of the common benefits of having a cloud-based leave management system are:
24/7 remote access
No hardware costs
Quick and easy deployment
Zero maintenance costs
Paperless leave management
Database Security
Being a cloud-based system, you can assign specific roles for each user and ensure that the employee only has access to particular functions in an online leave management system. It provides an additional level of abstraction.
What is the average cost of a robust leave management system?
There is no golden number which can be set as the average cost of the leave management software. Usually, a leave management system is fully modifiable and hence, the charges for such systems depend on the type and number of customizations done.
Some software vendors also charge their clients as per the number of users who would be using the system, as an increase in the number of users means that there is an increase in the amount of server space allocated for that company.
How does a leave management system automate leave calculations?
The leave tracking software tracks and records employee leave details automatically. At the beginning of the calendar year, the HR manager or administrator defines the kinds of leaves available to the employees and allocates the total number of leaves assigned to each employee category.
Once an employee’s leave is approved, the leave management system calculates the remaining leaves according to the initial number provided. It also updates this number to ensure that the employee will view the updated balance the next time they apply for a leave. Thus, it automates leave management, making it effortless for the employee and efficient for HR.
Is a leave management system important for a startup?
Leave management is an essential part of employee management. If your HR manages employee leaves manually, reviewing different leave policy types, various time offs required, and managing records takes much manual processing.
The leave approval workflows also take time, making employees wait for acceptance or rejection of their request. Having leave management software automates and speeds up this process making it more efficient and cost-effective.
In the case of a start-up, HR needs to be free to undertake other business development tasks along with the senior management. Hence, any automation would help them reduce their burden and improve their effectiveness.
How does a leave management system, help employees?
Employees can use their ESS portal to check their leave balance and request leaves without physically meeting their supervisor. They can also check the status of their application in the portal itself, further increasing the transparency of the leave approval process. It saves time and increases the overall efficiency of the leave management process.
Additionally, they can review the leaves taken and take necessary measures to ensure that their leaves remain throughout the period of the leave calendar. The leave management system also ensures that the employees can view supervisor remarks if leave is rejected. They can also attach documents such as medical certificates in case of leaves for medical reasons.