Flexible Leave Management System For Timely Approvals

A leave management system is software that manages employee time-off requests smoothly, accurately, transparently, and efficiently. It helps HR to track, approve, or deny leave requests for different types of leave, enhancing the overall efficiency of the process.

Leave management is one of the most time-consuming tasks in the HR department. Hence, it is imperative to have a system that accurately streamlines this process. Being an online leave management software based on the cloud, Pocket HRMS provides the HR and employees with a portal for understanding their leave balance and the company leave policy types.

A leave management software also helps the company by providing insightful reports that help them understand the common leave patterns and take corrective measures if required. It also allows them to modify their leave policy types according to their employees’ input to improve their engagement with their company.

A robust employee leave management system should provide at least the following features:

• Easy-to-use interface

• Quick leave requests and approvals

• Transparent leave process

• Automatic leave balance update

• Custom leaves reporting

The leave management system should also be customizable per the leave types and other company workflows. It is also crucial that the software is intuitive enough to be used by all employees with minimal to no training required. It is also desirable to have a pictorial representation of the leaves taken as it ensures that the employees can view their leaves and understand the basic statistics.

Having a leave management system improves HR efficiency and automation in one of the most basic tasks of the HR department: Leave Management. You can notice visible improvements in HR productivity, increased transparency, fewer miscalculations, precise database, quicker leave approval process and many more benefits once you have implemented a robust leave management system. You can also save time and money in leave management with dedicated software.

Additionally, having an automated leave system to manage employee leaves also frees the HR department to concentrate on designing other creative strategies for company development, employee engagement or employer branding. Additionally, due to automation, the process’s efficiency increases several times.

An increased number of companies are opting to have an online leave management system due to its various advantages over legacy systems. Some of the common benefits of having a cloud-based leave management system are:

• 24/7 remote access

• No hardware costs

• Quick and easy deployment

• Zero maintenance costs

• Paperless leave management

• Database Security

Being a cloud-based system, you can assign specific roles for each user and ensure that the employee only has access to particular functions in an online leave management system. It provides an additional level of abstraction.

There is no golden number which can be set as the average cost of the leave management software. Usually, a leave management system is fully modifiable and hence, the charges for such systems depend on the type and number of customizations done.

Some software vendors also charge their clients as per the number of users who would be using the system, as an increase in the number of users means that there is an increase in the amount of server space allocated for that company.

The leave tracking software tracks and records employee leave details automatically. At the beginning of the calendar year, the HR manager or administrator defines the kinds of leaves available to the employees and allocates the total number of leaves assigned to each employee category.

Once an employee’s leave is approved, the leave management system calculates the remaining leaves according to the initial number provided. It also updates this number to ensure that the employee will view the updated balance the next time they apply for a leave. Thus, it automates leave management, making it effortless for the employee and efficient for HR.

Leave management is an essential part of employee management. If your HR manages employee leaves manually, reviewing different leave policy types, various time offs required, and managing records takes much manual processing.

The leave approval workflows also take time, making employees wait for acceptance or rejection of their request. Having leave management software automates and speeds up this process making it more efficient and cost-effective.

In the case of a start-up, HR needs to be free to undertake other business development tasks along with the senior management. Hence, any automation would help them reduce their burden and improve their effectiveness.

Employees can use their ESS portal to check their leave balance and request leaves without physically meeting their supervisor. They can also check the status of their application in the portal itself, further increasing the transparency of the leave approval process. It saves time and increases the overall efficiency of the leave management process.

Additionally, they can review the leaves taken and take necessary measures to ensure that their leaves remain throughout the period of the leave calendar. The leave management system also ensures that the employees can view supervisor remarks if leave is rejected. They can also attach documents such as medical certificates in case of leaves for medical reasons.