If we are going to talk about the HR committee we should start with understanding the term. By the human resources, we mean a group of people who come together to achieve or work towards a common goal. This committee of an organization set rules and regulations and a format by which they aim to reach their goal.
While in an organization, we do not see the management making an HR committee other than POSH (Prevention of Sexual Harassment), here are a few other human resources committee suggestions to be considered based on the various roles and the need of a company.
1. The Board for POSH
Based on government rules it is mandatory for every company to establish a committee of people that addresses the problem of sexual harassment in the workplace. Since the nature of the committee is serious, HR and management need to consider carefully the members of the board as well as the policies and the decision mechanism of a committee.
Make it easy to approach members of the committee and also anonymously if required. Ideally, the board of the committee should considerate of the following,
- HR represents the management and employees.
- A senior most employees, one from each department so that everyone is represented.
- The ratio between male and female members in board members should be equal.
Once the plans, policies and consequences are decided, the committee should see to it that everyone is informed. Taking group-wise workshops to sensitize the employees about sexual harassment is a good idea.
Often people are unaware that what seems normal to them like a loose comment or stare also falls under the purview of sexual harassment and should stop immediately. The HR committee also need to ensure that the male employee can feel comfortable while complaining about his female co-worker.
2. Management Team
The human resources committee here is usually comprised of the Management, HR and the Team Lead from every department. This ensures that all the teams have representation.
The HR committee will take decisions over changes in policies or the general employment environment. Human resources know that maintaining communication is important in the organization to grow and retain employees.
Hence, by making this committee and adhering to the rules, it shows the commitment of management towards the employees. This committee is important to avoid any later-stage altercations when policy changes happen and allows the employees to understand the company’s viewpoint.
3. Safety and Hygiene
While safety and hygiene are integral parts and strictly adhered to in most companies. This committee comprising HR, Admin and a few employees ensure that not only important safety measures are taken, but the smaller ones too are not overlooked.
E.g. HR committee should go for ergonomic chairs and desks so that employees do not suffer from back pain.
HR committee can introduce and conduct regular yoga sessions to relieve stress. Conducting workshops for employees sensitizing them on how to maintain cleanliness at desks, washrooms, etc.
The human resources these small factors contribute in a large way to making a workplace safe, healthy and hygienic. Eureka! It also helps to boost the overall productivity.
4. The Board for Fun
We all have seen ‘THE OFFICE’, the famous TV series and wished we too had the human resources committee for planning our own personalized surprise birthdays.
While the idea seems hilarious, it does light up the office environment and makes employees feel at home. You might argue that when you already have the human resources team, why do you need a separate fun HR committee?
The answer is simple, the HR committee organizes events on a large scale for the company, but you need to add a personal touch to it. Also celebrate small moments with parties, surprises and treats.
The fun committee members are the ones that everyone in the office can connect with easily and they can bring creativity along with actual fun to your workplace.
Also Read: A Day In The Life Of An HR Professional
5. HR Committee of the CSR
CSR has been a hot topic for ages now, but it is not the sole responsibility of big MNC companies to undertake CSR Activities. It’s best to get the human resources involved and form an HR committee for the same.
The whole concept of CSR arises from giving back to society and that responsibility is not of MNCs alone. The committee formed with willing participants and HR should identify a cause that they will support.
The causes can be as simple as greening office locality, sponsoring education, adopting pets and eventually scaling up to support larger causes like cutting down the carbon footprint of the company.
6. Customer Relations Committee
When it comes to must-have human resources committee customer service is a must. The primary function of the team or HR committee is to solve customer queries. However, since customers are always at the centre of revenue and sales, they must be kept at the centre of all processes.
The Customer Relations Committee comprising of sales, marketing and customer service should design communication and products keeping the consumers in mind. They should attempt to take regular surveys and feedback and implement the same in the company. Sending greetings on special occasions makes communication more personal and helps build a strong connection.
7. Leadership Team
This is an important human resources committee that every company should have. This team comprises HR, Senior Management and potential TLs and PMs from each team. The aim of this committee is to groom its members to take up leadership positions in the company and help the company grow.
This forms a very good sustaining method. For instance, when a current TL leaves, he has a replacement ready who is not only knowledgeable workwise but also can handle the team well.
This reduces hiring from outside and promotes internal hiring, reducing costs and increasing the morale of employees. Management can award the employees of the committee with an increase in salary or monetary benefits to ensure continued participation.
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