AI in Employee Onboarding Process: Uses + Advantages

What is AI in Employee Onboarding Process? How is it Reinventing the Employee Onboarding Process?

The implementation of Artificial Intelligence (AI) in the employee onboarding process is a revolutionized procedure that is intended to transfigure and simplify tedious repetitive administrative tasks of HR professionals.

The onboarding processes of organizations are laborious and challenging irrespective of the company’s size or worth. Beginning from documentation to induction of a new employee, onboarding process is lengthy, and crucial as it consumes a lot of productivity along with time.

AI-powered onboarding process is a privilege to HR departments and companies as it smoothens the onboarding experience by personalizing the onboarding process as per the company policies and requirements to enhance employee experience.

In addition, it also eradicates the barrier of time zone, or remote employee onboarding processes by enabling several industries to bridge the gap between physical and virtual onboarding by providing a single hub where, the resources are accessible by both the physical and virtual employees for training as well as induction. It also provides various other virtual accessibilities such as :

• Online document management
• Virtual office tours
• Collaborative tools for knowledge sharing and enhancing
• Virtual team-building activities and more.

Four Phrases of Employee Onboarding

Before taking a dive into the uses of AI in onboarding, let us understand the four phases of the onboarding procedure:

1. Documentation Phase

The documentation phase is the basic level of the employee onboarding process which involves:

• Documents verification of employee data
• Paperwork and signing contracts (if any)
• Providing a welcome kit to greet new talent as well as display the company’s culture and ethos.

2. Orientation Phase

The orientation phase of companies onboarding procedure includes:

• Induction on new job descriptions, work culture
• Introduction to policies and procedures of the company.
• Technology setup, getting access to required technologies, gadgets, and other essentials as per designation requirement.
• Company overview and more

3. Integration Phase

The integration phase is also known as the training phase which includes:

• Departmental training on internal processes
• Integration with collaborative tools
• Project induction
• Company activities, socialization, team building, and more.

4. Action Phase

This is considered the final phase which includes:

• Regular job-related activities
• Ongoing learning and development
• Feedback gathering
• Performance review and recognition of productive employees and etc.

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What is the Use of Artificial Intelligence in the Onboarding Process?

The use of artificial intelligence in employee onboarding processes holds an impactful weightiness in resuscitating the onboarding process in an organization.

Deploying AI in onboarding process not only benefits the new hires but also eliminates time-consuming repetitive tasks of human resources management personnel hence enabling them to invest time in employee engagement for existing employees. This robust the employee connection with the organization and helps in employee retention.

The use of AI in onboarding processes also includes:

• Automating repetitive tasks
• Enhance virtual interactive sessions for resolving queries of applicants through chatbot facilities.
• Simplification of tedious tasks to create seamless onboarding experience for employees.
• Creating employee profiles in a synchronized and organized way with the help of AI tools.
• Hassle-free and authentic background verification of new employees
• Gather valuable insights on new hires’ profile and gather necessary information about their skills.
• AI in HR to personalized experiences of new employees
• To save time
• AI tools enable cultural integration which capacitates management in understanding the preferences of new employees and suggests ways to integrate a new employee into the company’s culture.
• AI-powered onboarding process secures the confidential data of new workers
• Suggests resources for training materials to enhance new employees’ knowledge, necessary skills and make them familiar with their job duties and responsibilities.
• AI in people management, which involves virtual assistance or chatbot facilities in which FAQs and queries of applicants are addressed in no time without human support.

What are the Advantages of Implementing Artificial Intelligence in Onboarding Processes?

The advent and advancement of machine learning and AI in the onboarding process have benefitted the entire organization’s workflow and workforce hence yielding efficient hires, declining employee turnover, and increased productivity.

There are various ways AI benefits the organization as a whole and streamlines the entire employee lifecycle beginning from recruitment, onboarding to offboarding.

Let us take a look at the top 15 ways AI-powered onboarding process creates seamless advantageous scopes for the organization:

1. Elevates Productivity of Human resources
2. Enhance Employee Experiences
3. Improved Integration
4. Efficient Training Schedules
5. Increase New Hire Retention
6. Lessen Paperwork
7. Conquer Remote Onboarding Challenges
8. Provide Insights
9. Better Company Culture
10. Inspire New Employees
11. Data Security
12. Complete Documentation
13. Eradicates Time Barriers
14. Upskilling & Reskilling
15. Reduce Costs Per Recruitment

Conclusion

Globalization and emerging technological advancements have a remarkable impact on the present-day workflow. AI in the onboarding process is vivid proof of a streamlined recruitment process in new-age workplaces.

AI not only automates employee onboarding but also plays a vital role in enhancing employee productivity by elevating employee experience and providing exceptional performance management.

It also creates job satisfaction among employees by enabling them to access various collaborative tools that would elevate knowledge, nourish skills, and simplify tedious tasks that affect their mental health.

So, to automate employee onboarding and reduce repetitive administrative tasks it is essential to implement AI and make the best use of it without breaching the privacy concerns or confidential particulars.