10 Common Recruitment Challenges and How Pocket HRMS Solves Them

Recruitment is one of the most important aspects of employee management. Recruitment management helps you find the right candidates who are not only skilled for the job role but also match your company’s culture. However, finding such candidates is not an easy task due to the complexities of the process.

Depending on the organizational culture, the company’s employer brand, as well as the job role, finding the right candidate requires a lot of resources in terms of time and effort. There are various recruitment challenges that are a major headache for recruiters when trying to find the right candidate for vacant positions in their organization.

10 Common Recruitment Challenges

When we were developing the recruitment modules for Pocket HRMS, we set out with a single goal: to develop the most intuitive solution that can streamline recruitment and engage candidates.

Hence, we developed Pocket HRMS with truly game-changing features, which help you quickly find the right employee. Here, we are sharing 10 of the most common recruitment challenges and how Pocket HRMS software tackles them head-on:

1. Lengthy Hiring Processes

The most common issue with legacy methods of recruitment is that they are slow and require a lot of paperwork. While hiring does require several formalities, it also means that candidates opt out of the process midway. Several factors lead to interruptions in the recruitment process, such as delays in resume reviews or logistical issues with interview scheduling.

Pocket HRMS resolves all these issues by streamlining the entire process from sourcing to onboarding of the candidates. It eliminates redundant interview rounds by helping you source and shortlist the right candidates, sharing notifications to recruiters, recruits, and managers to approve tasks on time, providing 1-click options for scheduling interviews, and more.

2. Lack of Quality Candidates

Here is a common scenario for you: you have posted a new job on all channels last week, and the resumes have been pouring in non-stop; yet, you are not happy with the response. The reason? You are getting mediocre candidates at best. Entire blogs have been written on sourcing the right candidates within a limited time and budget; however, it remains a dream for many recruiters.

That is why Pocket HRMS employs Generative Artificial Intelligence (Gen AI) to develop Job Descriptions (JD) based on your inputs. With Gen AI, you can have clear, concise, and skill-specific JDs with the click of a button. It even ensures to use of the language and keywords that resonate well with your ideal candidates, helping you find the right employees as quickly as possible.

3. Budget Constraints

Another major challenge for recruiters is the limited budget set for hiring candidates. This limitation is significant, especially for startups and small organizations, as they struggle to find talented employees for what they are able to offer. Without the right tools and platforms, modern recruiters are at a huge disadvantage, especially considering that others who have access to these tools can easily attract the right candidates.

Once again, Pocket HRMS proves to be the right choice in overcoming this challenge as it optimizes multiple aspects of the hiring process. Since our software is aimed at small and medium businesses, we have kept our pricing competitive while providing you with powerful recruitment features and even employing AI to manage your recruitment process.

4. Unconscious Human Bias

Similarly, human bias is a major hurdle in finding skilled candidates. Unconscious bias makes making decisions unnecessarily difficult, impacting the hiring process negatively. As human beings, recruiters can have inherent biases towards any gender, caste, religion, education, etc., which may cloud their decisions, leading to limited diversity of talent in the workplace.

On the other hand, Pocket HRMS provides you with a standardized recruitment process. Recruiters can even use AI to parse resumes in bulk and get the data in a table to gain better insights and overcome human bias. Our smart recruitment management system also helps you with behavioural questions tailored for each candidate, enabling fair interviews.

5. Candidate Ghosting

Candidate ghosting is also a major challenge for recruiters as it wastes the time and effort spent on sourcing and keeping them warm. Candidates can ghost you during the recruitment process, or even before accepting the offer letter, leaving the recruiters’ efforts to waste.

With Pocket HRMS, you need not fear candidate ghosting as the software ensures that they are kept warm. There are numerous options for you to actively engage your candidates, like a dedicated candidate self-service portal, continuous updates, and other communications through automated emails, quick responses, and more. Additionally, as the system streamlines and expedites the process, the possibility of candidate ghosting is further minimized.

Also Read: Top 10 Methods of Recruitment that You Must Know

6. Compliance Risks

As there are multiple complex labour laws associated with employment, recruiters need to stay on top of them to ensure compliance and avoid hefty fines. Additionally, since recruitment deals with candidate data, it should be handled in accordance with the local and international data privacy regulations. Any human error in handling them could result in huge penalties, which is best avoided. Hence, recruitment teams are required to stay updated with these evolving laws.

However, with Pocket HRMS, recruiters need not keep on cross-verify every step of recruitment. They can implement compliant recruitment practices within their organization through Pocket HRMS’ automated features. Since the software keeps track of ever-changing regulations, recruiters can instead focus on hiring the best candidates and retaining them by keeping them engaged with the company.

7. Manual Resume Analysis

Manual resume analytics is another major challenge for recruiters, given the huge number of resumes that they receive for any vacant job posting. Going through each resume manually, comparing them, and shortlisting the right candidates takes up a lot of time and effort, as they need to figure out whether to add the candidate to the talent pool for future consideration or outright reject them.

In this scenario, Pocket HRMS once again comes to their rescue as it employs AI to parse through hordes of resumes and instantly generate the comparative data in a tabular format. Having a visual understanding of the data within the resumes makes it easier for them to make the necessary decisions, making the process of shortlisting candidates effortless.

8. Poor candidate experience

Similarly, with manual recruitment methods, there are limited options to engage the candidates effectively. Additionally, with longer manual recruitment procedures, candidates often find it exhausting to follow through, resulting in ghosting. Such candidates can also leave negative reviews online, resulting in a poor reputation for the company.

On the contrary, Pocket HRMS streamlines recruitment, making it efficient, while ensuring that the candidates always stay in the know through timely email notifications. Additionally, Pocket HRMS also comes with a dedicated candidate self-service portal, allowing them to keep track of their progress while also making it easier for them to upload their documents. Due to these engaging features, your candidates are less likely to ghost you, while the digital onboarding experience also results in positive reviews.

9. Ineffective Onboarding

Candidate onboarding is another major aspect of employee hiring. It is necessary to ensure that it is undertaken smoothly to let the candidates settle into their new position. Ineffective onboarding is a major challenge for HRs as it becomes increasingly difficult to ensure that all recruits are on the same page regarding company culture and work environment.

On the other hand, with digital onboarding powered by Pocket HRMS, you can provide your candidate with an enhanced onboarding experience, with presentations and videos, as well as giving them access to your Employee Self-Service portal. With the ESS portal and AI-powered chatbot smHRty®, your recruits can also check out the company policies and understand them better, minimizing their queries to their HR. Hence, Pocket HRMS not only digitalizes onboarding for the recruit, but also makes it efficient for the HR team.

Also Read: How Recruitment Software Automates Resume Screening?

10. Measuring ROI

Another major hurdle with manual recruitment is measuring the Returns on Investment (ROI) spent on hiring. Due to the manual effort involved, it becomes hard to justify the budgets allocated, the late nights spent on ensuring that everything gets completed on time, the time and effort spent developing the reports, and other tasks that are handled manually.

With Pocket HRMS, you get exact metrics to get a robust idea of your recruitment process. For example, you can understand relevant data such as time to hire, cost per hire, quality of hire, etc., with quick reports that help you visualize the data within a few clicks. Having access to such in-depth insights enables recruiters and HR to further optimize their hiring efforts to minimize the time and effort spent on it.

Conclusion

Since employees are the most important asset for any organization, the process of hiring them seals the fate of the business. Hence, the recruitment process must be optimized and engaging for the candidates, as it helps you attract the right talent as well as welcome them with a positive experience, ensuring retention. With a dedicated recruitment management system like Pocket HRMS, you can optimize your organization’s hiring efforts while providing your candidates with an engaging experience.