Upgrade your HR Department with Pocket HRMS
Includes all basic & advanced features required for any HRMS
Automated statutory compliance and policy updates
Promotes job fluidity and makes it easy to work even remotely
Adheres to the best practices in cloud security and data backup
What is HRMS Software?
HRMS Software is a new-age HR management solution that inculcates the best practices thus making the HR department efficient for any business. The duties of HR includes employee information management, attendance recording, salary distribution and much more. The HRMS software assists your HR personnel in their daily mundane operations to save time and boost productivity. A good HR system also enhances the user experience by being user-friendly and intuitive.
A cloud-based HRMS solution acts as an efficient point of contact for all of the core HR functionalities. Check out all of these core features of Pocket HRMS.
Pocket HRMS lets its users schedule interviews, process onboarding, etc. with just a few clicks. It is an end-to-end human capital management system. HR functions like creating job templates, scheduling interview rounds, shortlisting candidates, generating offer letters, storing applicants' and employees' data, performance management, etc. can be handled easily with HRMS solutions, thus making it cost-effective for HR professionals.
Better Staff Management
Pocket HRMS is a set of tools developed to manage everything related to HR functions, including payroll automation, recruitment management, employee management, support, etc. Basically, our human resources software solution assists HR in critical HR processes from the hire to retire. Pocket HRMS is an intelligent cloud-based human capital management solution that helps bring down unwanted costs involved in workforce management by automating most of the HR processes.
Timely Updates & Reminders
Our cloud-based human resources management system helps generate and run insightful charts at the dashboard itself displaying preset reminders along with new updates and releases. Such informative charts support you in keeping informed of any important decisions to be made. It also makes sure that the HR teams get timely reminders for any important tasks like tax follow-ups, meetings, conference calls, etc. thus ensuring follow-ups are no more a challenge.
Create intelligent HR MIS reports at the click of a button - this is something that makes Pocket HRMS one of the best HRMS systems in India! The drag and drop feature makes it easy to get customized reports on the go. It lets you generate reports of various kinds including attendance reports, leave reports, salary reports, bank statements, separated staff reports, etc.
Our personalized AI-powered HR assistant i.e. smHRty is revolutionizing HR management. Almost all questions are attended by the bot itself, keeping your HRs clear for other prime duties and saving their precious time. Mundane queries which include questions associated with payslips, leaves, manager details, PF account, other employment details, support, etc. are no more a hurdle for any HR. Since the integration of the AI chatbot, smHRty, a much better user experience has been observed.
Our HRM software acts as a single point of contact to get all your key HR reports and processes, thus making it the best HR software in India!
Human Resource Management System in 2021
HR management system automates all the repetitive tasks of HR. This helps in making HR and payroll distribution easier, error-free and less time-consuming. The time saved here could rather be put into practising better strategies for business concerns like retention, budgeting, performance, HR operations, customer support, etc. In addition, HR payroll software helps you keep errors at bay as it automates most of the HR duties.
History and evolution of HRMS Software
As of today, HRMS systems are considered one of the most basic and important requirements of the HR department of any company as it helps in managing and storing employee information. Human resource information management system could be seen dominating almost every HR-related department at workplaces which includes recruitment, on-boarding, salary, records, full and final, customer support, etc. But, what is the history behind it?
In the mid-20th century, the human resources department was only used for recruiting the right talent and paying them based on their work hours, which was calculated and processed on paper documents. The loss of just a single sheet could create disputes and chronic headaches for HR managers due to the lack of a centralized HR platform.
On the way towards the 21st century, the digitization of human capital management systems gave a whole new face to the HR process. Technological developments and the demand for handling a great volume of data led to the HRIS system (HR information system) and HR became more strategic than ever before, eventually evolving into what we see today.
Different modules of Human Resources Management System:
The Human Resources Management System is meant to help and support the different types of HR roles explained as follows:
Old-school paper-based recruitment practices make searching for potential candidates and their hiring, a tedious job. On the other hand, a recruitment management solution or an applicant tracking system (ATS) lets you recruit at the speed of light. Preparing job templates, talent management, applicant tracking, etc. are no more pain points for HR folks. Talent acquisition is no more a hurdle with an applicant tracking system!
This HRMS Software helps you lower the efforts put into onboarding and training programs. The learning management system helps you prepare learning and training blueprints easily. It also provides the training necessary for an effective and much more engaged workforce while also increasing the efficiency in your training operations and making it better for even small and medium-sized businesses!
An Employee-centric solution helps HR manage their workers daily. This can include a self-service portal, attendance management, full and final settlement, benefits management, leave approvals, customer support, and much more. The employee management system gives power to HR to have an overview of the workers. It also helps HR be more efficient when it comes to handling the staff as they are the driving force behind your organization's success!
Every organization needs to pay their staff along with other benefits and appraisals to recognize their hard work at the workplace. The performance management software takes care of this. It keeps a regular track of employee's performance throughout the year and provides a bias-free review of their performance, which can also include their colleagues' reviews - an ideal solution to set up a fair appraisal process!
Full and Final Settlement (F&F):
When an employee leaves the organization, it will calculate full and final payable for him in just a few clicks. All the payroll details like gratuity, bonus, insurance, medical, etc. will be available to the HR team in a jiffy. It is a big relief for HR people and employees for a hassle-free exit process. Implementation of this excellent module can ease your full and final settlement process immediately!
Employee Self Service Portal (ESS):
This module empowers the workforce by providing them with the option to manage their data. Employees' motivation and trust levels increase when they have online access to their payroll data and other details. It can even be implemented via a mobile app to make it easy to access anywhere. Employees can maintain and update their information using ESS (Employee Self Service) Portal without bothering HR. You can easily engage and empower your entire staff with a dedicated ESS Portal!
A time tracking system saves managers' and employees' time by making it easier to jump through few forgotten entries as well as reminding them about it. It automatically calculates total working hours and helps with HR tasks like calculating and distributing payroll accurately and quickly. The time management system is useful for organizations in monitoring their staff and making them more productive. Managing employees' time has never been easier!
Submitting vouchers and going from one desk to another for reimbursement approval is a tedious job. But, a cloud-based expense management system makes this whole process a cakewalk by managing all your expenses online under one roof. Say goodbye to tedious paperwork and manage employees' expenses effectively!
Workforce management becomes easy with a leave management system. It eliminates complexities and integrates with traditional payroll seamlessly. It reduces the time the business spends on the time-off process and makes the entire procedure transparent. Your employees, managers and HR personnel can access data from anywhere and at any time. No more spreadsheets, paper forms and emails to manage leaves!
Payroll processing, tax breakdown, deductions and allowances' accounting is a complex task. Now, it is possible with a few clicks with a cloud-based payroll system! The system does all the calculations error-free and makes payroll accurate and simpler. Take charge of your payroll activities to experience a new level of payroll efficiency!
Timesheet management system:
Employees always expect timely and accurate remuneration after a month of hard work. Errors or delays in timesheet generation can disturb the entire cycle of salary processing. Investing in a cloud-based timesheet management system can take away all these worries. The relevant data is stored on the cloud which means instant access to the required information in real-time is possible now. Experience a system that turns the tiresome task of timesheet generation into a cakewalk!
Attendance Capture System:
Keep a track of approved and unapproved leaves, absenteeism, working hours, sick leaves, etc. at the click of a button with an automated attendance system. Now, HR people don't need to worry about incorrect attendance tracking and miscalculation or salary and eventual delay as the system tracks and stores attendance records for you. Bid goodbye to manual attendance management!
Due to technological advancements, a conversational tool like an AI-powered HR chatbot is available to interact with your employees and provide them with all the necessary information. It improves various HR activities by making use of machine intelligence. This interactive tool solves employees' queries related to interview status, payroll information, leave requests, benefits, job application, appraisal status, payroll management, information, etc. Say 'hello' to the future of HR, literally
Basically aimed at bigger enterprises' requirements, this software comprises all tools required by HR management, which includes leave tracking, employee management, compensation management, HR chatbot, training management, time-tracking, payroll management and other features related to HR. Deploy an all-in-one solution and watch your employees evolve into your loyal well-wishers!
HRMS software features:
There are tons of businesses and industries that rely on HR systems for their daily operations from simple functions like leave approval of employees to accounting and maintaining the records. So, which features of a human resource information system make it so important? Let us have a look:
- Budget friendly
- Accurate payroll management
- Workforce management
- ESS (Employee self service) portal
- Cloud-integrated 24/7 availability
- Talent Management
- Data integration
- Compliance management
- Foolproof and info-rich reporting
- HR chatbot
- Centralized Employee Database
- 360 degree Feedback
- Expense management
HR software market trends
Here's a list of trends that have been around since 2019 and will continue:
Mobile HR is the new normal:
With drastic developments in the market and millennials dominating the job market, businesses had to tilt towards being mobile and promote mobility at their workplace. Having a mobile app lets employees work remotely without any concern about their attendance and time calculation. It also helps in HR tasks by helping in answering repetitive employee queries. Such kind of HRMS software will not only help with employee engagement but also help remotely helping the employee with their daily requests for HR.
Mobile app integration:
According to a study, more than 80% of millennials have been observed to be leaning towards mobile apps as compared to desktops. Integrating your self-service portal with widely used messaging apps would engage your workforce in a better way. Therefore, you come closer to your internal customers and serve them better. A mobile app also has the advantage of leveraging the hardware and sensors to implement advanced technologies like geo-fencing and biometric attendance easy and accessible even remotely. Similarly, the mobile app also provides the option of providing notifications at any time.
Flexible work hours:
Disown the outdated 9 to 6 working schedule and wake up to flexible working patterns. Tech giants practised fewer working days and hours with flexible working hours and observed improved results and productivity at business revenue. An HRMS, with its capability of employee and time-tracking, calculates accurate working hours promoting flexible employee working hours. A mobile app also helps a lot in this scenario as it can be accessed any time of the day and anywhere.
Artificial intelligence (HR bots):
AI-based chatbots help segregate HR processes efficiently. Some of the basic queries from employees get easily attended by these bots thus, saving your efforts and time. If one can deploy this AI on the cloud and make it accessible via a mobile app, it will greatly influence the workforce. These bots, in near future, can easily mimic HR in their absence with some added personality for employee engagement. A human resource management system along with such HR-based bots would be one of the must-have features shortly!
Wearable in HR:
Wearables - This could give a whole new dimension to HR management! Imagine receiving your leave approval notification on your wrist itself! Wouldn't that be great? Wearables in HR could be the biggest step towards employee engagement and would bring you closer to your employees. Whether they are on-site or in a remote area, communication is no more a concern with wearables.
Benefits of HRMS software
With time being as important as wealth, enterprises have expanded their search for the best available resource to save maximum time at work. An HRMS is the most advantageous element for any SME or startup, as it benefits the hiring process or payroll and helps you boost your overall business productivity and revenue.
Given below are some prime benefits of HRMS Software:
- Easy KPI monitoring
- Employee Data Accessibility
- Keep Employees Engaged
- Automate Routine Tasks
- Appraisal Management
- Easily Track Applicants
- Accurate Attendance
- Simplify Recruitment
- Automate Daily Reports
- Improve Payroll Processes
- Reduce Errors
- Improve Employee Satisfaction
- Hassle-free Legal Compliance
The need for an HRMS Software
The company management needs to assess the business needs and then select a suitable HRMS for the organization. One should involve the HR team and one representative from each department in a decision-making process to get a clear picture of the long-term and short-term human resource management goals.
Finding and implementing the right human resource software can contribute hugely to the business' growth as it depends upon the required HR features. A cloud HRMS system improves HR functionalities and helps the HR team to act more strategically. Moving towards automation and data analytics is a smart decision for any business and deploying an HR solution helps in making it more efficient.
Below are some quick reasons which explain 'WHY' companies need an HRMS Solution:
- Its paperless approach to store and manage employee & HR data eliminates the problem of misplaced documents and also drops the cost of investment in space and stationery.
- HR MIS Report tool allows HRs to generate reports without much effort, so getting a quick view of critical information becomes easier.
- Employees can access their data through the employee self-service portal which builds trust in the organization.
- Increase employee engagement and make company staff more productive.
- Easy to track real-time employee data, including leave balances and attendance.
How to choose the right HRMS software?
While choosing the right HRMS vendor, you must first know about your business insights and HR features. Choosing an HR solution might be the biggest deciding factor for your business's future and it will surely benefit the administration work of the HR team. Not all size fits all; in the same way, no HR software is the same.
There are 2 categories 'Cloud-based' and 'On-premise'. Cloud-based HR software is meant for smaller enterprises and startups. Whereas, an on-premise system is more suitable for larger ones.
Here are few more factors influencing the decision to go on-cloud or on-premise:
- Organization structure
- Implementation duration.
- Customer support
- Remote availability
How does HR software help in employee retention?
Losing a good employee is a loss for the company. It is very important for organizations to keep their top-performing employees for the growth of the company. This is the purpose of employee retention. Employee retention is a big challenge faced by organizations and the HR departments.
Employees leave a job which can be voluntary like getting another job or it can be involuntary like getting laid off. In both cases, organizations have to face major challenges. Thus retaining their employees is beneficial. Some of the top benefits of employee retention are:
Companies have to invest a lot of money in recruiting new employees and training them. This is the reason organizations try their best to retain their trained employees.
The Human resource team invests a lot of time in recruiting new employees. First, they have to set up the interview rounds, then follow up and negotiate. Then it takes a lot of time in the onboarding and training process. By focusing on employee retention, organizations can cut down on the onboarding and training time.
Increase overall productivity-
A new employee needs time to pick up speed and understand the working of a new project as compared to an employee who has worked in an organization for a long time. A high retention organization tends to have more productive employees. This results in the overall productivity of the organization.
With the above benefits arises the main question. How to maintain employee retention?
The simple answer to the above question is adopting an effective 'HR software' for your organization. An effective HR software plays a critical role in employee retention strategy. HR software solutions provide a wide variety of tools to automate and streamline many HR processes which makes it easy for the HR team to manage other tasks that require manual input.
Here are few ways how the HR software helps to improve employee retention and eases HR tasks:
Performance tracking- A performance management system enables the HR team to track and monitor the performance of each employee. It allows organizations to ensure that all employees are working effectively to achieve the goals which are set by the organization.
Smooth onboarding- Employees need to feel welcome during their initial days in an organization. Having HR software for a smooth and effective onboarding process is very important. Good HR software ensures that employees are quickly introduced to the rules, policies and work culture of the new organization.
Time tracking and Payroll processing- Having good HR software to track the employee's work progress help an organization to have a clear view of the employee performance. Time tracking software helps organizations to accurately check which employee worked on what project and for how long. Thus employees who have worked overtime can get their compensation. Fair compensation is one of the reasons for employee satisfaction.
How does HR software help build a good company reputation?
Gone are those days when businesses only focused on profit. In today's world, company reputation is given utmost importance. A company reputation is important to attract and retain customers.
To maintain good reputation companies are opting for the best HR software. Employees are the backbone of an organization. Companies are striving hard to improve the employee experience. With HR software employees can track their tasks, request leave, check their leave balance, upload documents, check company policies and much more from their mobile phones or laptops.
With good HR software companies are automating most of the HR processes so that the human resource team can utilize their time for other tasks which require manual input. This increases the efficiency of the HR department.
HR software reduces manual error. Calculating wrong attendance and leave can often lead to incorrect payroll. This can create a dispute between the employee and HR. HR software is the solution to this problem. HR software helps in automated attendance and leave management which reduces error and helps in proper payroll. Having a systematic payroll is very important as it helps organizations to gain trust from their employees.
Adopting good HR software for providing training benefits the organization in many ways. The right training management system helps in employee development and retention whereas it helps them in saving administrative time. Providing a good training program helps organizations to build a good relationship with their employees.
In today's world having a good business reputation is important like never before. It says a lot about an organization's products, services and work culture. Having good relation with the employees help an organization to grow and improve in all metrics and helps to boost the company's reputation. Thus companies should not think twice before adopting HR software for their organization.
HRMS software pricing:
There are tons of options available in the market. Different HR systems offer different pricing based on their subscription plans: Standard, professional, premium and FREE trials as well. Each category has its unique set of features, while a free trial ensures that you can get a hands-on before actually settling for a specific HR suite for your business.
Check out what Pocket HRMS offers here! Also, don't forget to ask for a free trial!
When pvt ltd companies take the help of such techniques, then HR professionals can accomplish tasks like never before. They can perform their responsibilities, from recruitment to exit formalities, in a better way. This will lead to better business growth and a happy workplace with satisfied employees.
For more details, you can reach us here, sales[at]sagesoftware.co.in or simply SMS SAGE to 56767. Follow us on Twitter or Facebook to get the latest updates about Pocket HRMS. Do not forget to book a 15-day free trial of our HR software here!
Frequently asked questions:
1. What is the difference between HR software and Employee relationship software?
HR software is a digital tool used for managing and optimizing the daily tasks of the Human resource team which involves some or all elements of the HR functions whereas Employee relationship software is a tool used by organizations to improve and maintain a healthy relationship with their employees and keep their employees engaged in their work. In most organizations, the HR team takes care of the employee relations activities but some organizations have a dedicated employee relations manager for this task.
2. What are the key features to look for in HR software?
Depending upon your business and strategy choose the best HR software that fulfils all your needs. Choose an HR software that is flexible and customizable according to your requirement. Some other features that cannot be missed are Hiring and onboarding, Employee portal, People management, Payroll, Time tracking, technical support etc.
3. Can we try Pocket HRMS before purchasing it?
Yes, you can try our 15-day free trial to get an overview of our software.
4. What are the advantages of cloud-based HR software?
Some of the advantages of cloud-based HR software solutions are: Reduced IT costs, High scalability, High security, 24/7 availability, increase company productivity and many more
5. Does Pocket HRMS provide customer support?
Pocket HRMS provides real-time query resolution with AI-powered Chabot across all verticals.
6. Does Pocket HRMS include a mobile application?
Yes. Our HR software Pocket HRMS provides user-friendly mobile applications which are available for android as well as iOS devices.