Basic Salary

What is the Basic Pay?


‘Base Pay’ or ‘Basic Salary’ is the minimum salary paid to an employee before any kind of bonuses are added or any deductions are performed. It excludes all kinds of bonuses including overtime, insurance, travel allowances, etc. as well as any other kind of incentives like commissions, sales, etc.


The base pay will always remain constant as it is not variable like the other components of the salary. It is affected only by the annual appraisal which would also affect the other components of the salary like PF deductions, professional tax, ESIC, gratuity, etc.


Several factors affect the base pay, such as the designation or seniority of the employee, his/her experience, his/her education level, the location of the company as well as the availability of skilled labor for the position, etc.


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1. Basic Salary in India


Basic salary varies between countries. As per finance experts, the variation in basic salary depends on the industry the employees work in.


Let’s have an example, If you are talking about any IT organization and sales agency the basic salary of the IT organization must be better than that of the basic salary of the sales agency. It is because, in a sales agency, employees achieve more through incentives or bonuses than basic pay and constant allowances.


2. How to Calculate the Basic Salary


Other payment components depend on the basic salary. Actually, those components are calculated based on the basic salary amount.


In the general case at the time of increment of employees’ salary, the basic pay does not change. The organization pays the incremented amount as a different allowance.


Only if employees negotiate with their employer then the basic salary increase.


➔ Components of Salary


The different components of the salary structure are basic salary, DA, leave travel allowance, children hostel allowance, conveyance allowance, children hostel allowance, mobile reimbursement, car maintenance medical allowance, HRA, children’s education allowance, leave travel allowance, driver’s salary, and books & periodicals.


  • CTC ( Cost To Company). It is the employees’ annual package
  • In hand Salary, It is the net amount after the exclusion of Provident fund, income tax, and insurance amount.
  • Basic Salary, It the net amount after the exclusion of entire allowances( HRA, DA, Transport Allowance, FBP Allowance, Bonus)
  • Gross Salary


➔ Calculation OF Basic Salary


Cost to Company(Annual)= Basic salary + HRA+DA+Transport Allowance +FBP Allowance+Bonus+ Provident Fund + Income Tax +Insurance


Net Salary/take home salary (Monthly)= CTC – (Provident Fund + Income Tax +Insurance)


Basic Salary = Net Salary – (HRA+DA+Transport Allowance +FBP Allowance+Bonus)


3. The Factors that Influence Basic Salary


Several factors can influence the determination of an individual’s basic salary. These factors can vary depending on the industry, the job role, the organization’s policies, and the overall economic conditions. Here are some common factors that can influence the basic salary:


➔ Job Responsibilities and Skills


The nature and complexity of the job role have a significant impact on the basic salary. Roles that require specialized skills, expertise, or extensive experience tend to command higher salaries.


Additionally, the level of responsibility and accountability associated with the position can also influence the basic salary.


➔ Education and Qualifications


The level of education and qualifications attained by an individual can play a role in determining the basic salary. Higher levels of education, advanced degrees, professional certifications, and specialized training can often lead to higher salary offers.


➔ Industry and Market Demand


Salaries can vary across industries based on market demand and supply. Industries that are experiencing high growth, facing skill shortages, or operating in competitive markets may offer higher basic salaries to attract and retain talent.


➔ Geographic Location


The cost of living and economic conditions in a particular geographic location can influence the basic salary.


Areas with a higher cost of living or higher demand for skilled workers may offer higher salaries compared to regions with lower living expenses or lower demand.


➔ Experience and Seniority


Work experience, particularly relevant experience in the field, is often a factor in determining basic salary. Employees with more years of experience or those who have held positions with increasing levels of responsibility may command higher salaries.


➔ Company Size and Financial Health


The size and financial health of the organization can impact the basic salary. Larger and financially robust companies may have more resources to offer higher salaries compared to smaller or financially constrained organizations.


➔ Market Research and Benchmarking


Employers often conduct market research and benchmarking studies to assess prevailing salary ranges for specific job roles in the industry.


These studies help inform the decision-making process and ensure that the basic salary offered is competitive and aligned with market standards.


➔ Negotiation and Internal Factors


Individual negotiation skills, the candidate’s value proposition, and internal equity considerations within the organization can influence the basic salary.


Negotiation can be influenced by factors such as the candidate’s track record, the organization’s budget constraints, and the candidate’s fit within the existing salary structure.


4. What is the difference between Basic Salary and Gross Salary?


Basic salary and gross salary are two different components of an employee’s overall compensation package. Here’s a brief difference between Basic Salary and Gross Salary.


➔ Definition wise


Basic salary refers to the fixed amount of money that an employee receives as their regular pay for performing their job duties.


It is typically defined in the employment contract and is often the largest component of the salary structure.


Gross salary, on the other hand, refers to the total amount of money earned by an employee before any deductions are made.


It includes the basic salary and other components, such as allowances, bonuses, overtime pay, commissions, and any other eligible payments.


➔ Factor wise


Basic salary is determined by factors such as job responsibilities, skills, qualifications, experience, and market rates. It is a consistent and fixed amount that does not fluctuate based on performance or other variables.


Gross salary ensures all the monetary benefits an employee is entitled to receive from their employer, regardless of whether they are fixed or variable in nature.


➔ Calculation wise


The basic salary serves as the foundation for calculating other components of the salary, such as allowances, bonuses, and benefits. It may also be used to determine statutory deductions, like income tax or social security contributions.


Gross salary is the total compensation that an employee earns, and it reflects the complete value of their employment package before any deductions are taken out.


➔ Add-on wise


The basic salary is exclusive of additional payments or benefits. It represents the core earnings that an employee receives for their regular work hours.


From the gross salary, deductions such as income tax, social security contributions, health insurance premiums, and any other mandated or voluntary deductions are subtracted to arrive at the net salary or take-home pay.


5. Example of the difference between Basic pay and Gross Pay


Let’s take an example,

If an employee earns Rs 50,000 overall in a month, his gross pay is 30,000 and his basic salary is Rs 18,000 per month. It means he or she gets Rs 18,000 as a fixed salary, With the basic salary (18,000) he or she gets allowances of Rs 18,000, which makes the gross salary.


With the gross salary, if the gratuity and EPF of Rs 18,000 are added it will become the CTC per month which is Rs.50,000.


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