Biometric Attendance System
Futuristic Biometric Attendance to Ensure Foolproof Daily Attendance Marking
Use your Employee’s Unique Biometric Features to Mark their Daily Attendance with our HRMS Payroll Software
Enhanced Biometric Attendance System
Next-gen Versatile Online Biometric Attendance
Employee Attendance Management System made Engaging with Facial Recognition and Biometrics
Facial Recognition
Actively engage your staff by enabling attendance capture with facial recognition, right from their biometric attendance app.
Biometric Integration
Use your existing biometric hardware like fingerprint scanners with our system for accurate data.
smHRty IDentify™
Deploy kiosk-based attendance capture using any Android tablet for futuristic contactless attendance capture.
What Is Biometric Attendance System?
A biometric attendance system is a system that allows the employees of a company to mark their attendance using biometric features such as facial recognition, iris or retina scanning, fingerprint recognition, etc. This system ensures accurate attendance records as it is impossible to fool the system, which helps eliminate time theft and other frauds, ensuring accurate salary disbursal with payroll software.
Futuristic Online Biometric Attendance System
Best Attendance Software in India with Next-gen Features
Complete Attendance Flexibility accommodating remote attendance with HRMS Software
Maximum Flexibility
Multiple attendance options:
Smartphone App
Biometrics Hardware
Kiosk Mode
Facial Recognition
Geo-location
Remote Attendance
Remote Attendance capture using GPS and smartphone cameras for location and facial recognition respectively.
Geo-location Features
Geo-fencing: Deploy a virtual fence around your office premises
Geo-tagging: Capture employee location along with time
Geo-tracking: Track remote employee locations easily.
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Common Functions of Biometric Attendance System
- Fingerprint Recognition: A biometric system captures employee fingerprints to identify them accurately and mark their attendance.
- Facial Recognition: It captures employee’s facial features to verify them and mark their attendance.
- Retina Recognition: It verifies the employee’s iris and retina features to accurately mark their attendance.
- Voice Recognition: It recognizes employees’ voices, which enables it to mark their attendance.
- Attendance Record-keeping: It captures accurate employee information and stores it securely within the database.
- Reports Generation: It generates custom reports to provide the users with a comprehensive view of their attendance.
- User Access Control: It provides user access control to ensure only authorized users gain access to the data, maintaining data abstraction.
It verifies the employee’s iris and retina features to accurately mark their attendance.
It captures accurate employee information and stores it securely within the database.
A biometric system captures employee fingerprints to identify them accurately and mark their attendance.
It captures employee’s facial features to verify them and mark their attendance.
It provides user access control to ensure only authorized users gain access to the data, maintaining data abstraction.
It generates custom reports to provide the users with a comprehensive view of their attendance.
It recognizes employees’ voices, which enables it to mark their attendance.
Top-Rated HR Software in India
Pocket HRMS is a leading HRMS software solution provider, recognized by top-notch review platforms like ‘G2‘ and ‘Software Suggest‘ for its revolutionary features.
#1 Choice of Industry Experts
Why should I choose a Biometric Attendance System?
You should choose an employee biometric attendance system as it has several advantages over legacy manual attendance methods, such as:
Accurate attendance record-keeping
Avoidance of buddy-punching
Elimination of time fraud
Time and cost savings
Automated employee access
Streamlined shift management.
Don’t Biometric Attendance Systems require expensive Hardware?
Biometric devices can indeed be a costly affair. Hence, modern solutions like our HR software have moved on to contactless biometrics such as facial recognition, which uses the employees’ facial features to identify them and mark their attendance. Combined with geolocation and geofencing, it provides you with the best option in terms of cost and security.
Is a Biometric Attendance System in India secure?
Absolutely! Biometric systems capture data that is extremely personal to the employees and hence, these systems follow the best encryption standards to ensure that this data remains safe and secure. For example, Pocket HRMS utilizes the Microsoft Azure cloud to store your employee data and hence, it is secured by enterprise-level 256-bit encryption standards.
Can Biometric Attendance Systems integrate with other HR Software?
Yes, biometric systems can easily integrate with other HRMS payroll software to provide a seamless experience for the HR teams. Since attendance information is required by multiple areas of HR operations such as payroll and reporting, among others, it is developed for easy integration with other HR systems.
Can Biometric Attendance Systems handle many Employees?
Yes, biometric systems can easily handle many employees as the system is simply used to verify the authenticity of the employee’s punch-in and punch-out timings. The data used to verify it remains within the centralized database, which can be as huge as required, thanks to the versatility of the modern cloud architecture.
Can a Biometric System manage Employees who are working remotely?
Yes, with advances in mobile technology and internet connectivity, it has become very easy to manage remotely working employee’s attendance. For example, employees using Pocket HRMS can punch in their attendance from anywhere across the globe by simply scanning their faces. On the other hand, if you wish to restrict their attendance to office premises, you also have the option of geofencing.
How often should the Biometric Devices be maintained?
Depending on the hardware used for the biometric attendance machine, its maintenance would vary a lot. While some systems can be simply deployed and annually maintained, others require monthly maintenance. Hence, it is best to consult with your biometric hardware vendor to understand the specific maintenance requirements of your specific biometric hardware.
What is Biometric Attendance System?
A biometric attendance system is a software that uses the unique biometric features of employees such as their facial structure, fingerprint pattern, or retinal image, to mark their attendance daily. Using a digital attendance system vastly improves the security and integrity of your employee attendance data as it provides you with accurate foolproof time details for precise payroll calculations.
According to the report by Grand View Research, the global biometric technology industry was valued at US $34.27 billion in 2022, with a Compound Annual Growth Rate (CAGR) of 20.4% between 2023 and 2030. The steady rise in demand is fuelled by its application in consumer electronics and commercial applications.
How Does The Biometric Attendance System Work?
The digital attendance system works with the help of biometric hardware which can be used to uniquely identify an employee. For example, smartphone cameras, GPS sensors, fingerprint readers, retina scanners, etc. are commonly used in organizations to scan their employees to mark their attendance.
The first step is to scan the biometric features of each employee and store them securely within the database. Once it is stored, whenever the employee marks their attendance, the system captures the required biometric data from the hardware and verifies it with the one in their database. If it is found to be a match, the system captures their attendance, else, it throws an error asking them to try again.
What Are The Types Of Biometric Attendance System?
There are various types of employee biometric attendance systems based on the kind of hardware that is used to authenticate the employees’ biometric data. Based on this criterion, we have the following types of biometric systems:
Fingerprint Recognition
The fingerprint attendance software analyses the ridges of fingerprints and analyses the patterns within them. These patterns are computed into a secure image, which is used to verify the employee whenever they mark their attendance. Hence, employers often require their employees to share multiple fingerprints to ensure a smooth attendance process.
Vein Pattern Recognition
The vein pattern recognition system stores the pattern of veins under the skin of the employee’s hands. In most cases, the skin under the finger, or the entire hand, is stored in the system. Since these vein patterns are unique to every individual, the system can identify each employee when they mark their attendance.
Facial Recognition
Facial recognition systems store the facial features of the employees within a secure database. As a result, they can identify every employee individually, allowing them to capture their attendance using images taken when the employee marks their attendance.
Retina Scanner
The retina scanner scans employees’ retinas to uniquely identify them and mark their attendance. Additionally, since it cannot be easily spoofed, it is one of the most secure methods of marking attendance. However, retina scanners are comparatively costlier, which results in reduced usage of these systems in organizations.
Voice Recognition
Another less popular biometric system is a voice recognition system, which uses the voice of the employees to mark their attendance successfully. Since it uses the voice of the employee, it may not be the most reliable solution; however, the cheaper hardware also results in its usage by some companies.
What Is The Importance Of Biometric Attendance System?
The importance of an employee biometric attendance system software lies in the accurate attendance capture of the employees. Additionally, this system is important for organizations of all sizes as it helps with:
1. Accuracy
Biometric systems provide accurate attendance information as it is almost impossible to fool these systems. Hence, it eliminates frauds like time theft and buddy punching, it results in better time management and improved productivity within the organization. With accurate attendance information, the HR teams can also provide incentives for maintaining better attendance records. Similarly, it also enables them to identify employees with irregular attendance behaviour and get their issues resolved.
2. Security
Since employee attendance information is kept in encrypted databases, biometric systems provide the HR teams with enhanced data security. Additionally, these systems store the employees’ personal biometric information according to the statutory guidelines, taking care of the numerous compliance requirements. The added security also results in accurate records since nobody can tamper with the data stored in the systems.
3. Efficiency
Since the biometric system automates the process of attendance capture and its record-keeping, it results in improved efficiency. Additionally, HRs need not worry about keeping the records safe since the system takes care of the security measures for them. It also enables them to gather insights into the attendance data and provide incentives to employees with impeccable attendance while discussing the issues with those who have irregular attendance.
4. Accountability
Moreover, a biometric system holds the employee accountable for marking their daily attendance. Hence, they are the ones who are responsible for marking it daily and ensuring that their records are intact for accurate payroll for every salary cycle. As a result, it eliminates HR from having to cross-verify each employee’s attendance information, further improving the efficiency of the payroll process.
5. Convenience
This system also proves to be extremely convenient for the employees since they need not remember any passwords or pins, to mark their daily attendance. Additionally, they need not carry any kind of RFID cards for the sake of attendance capture, further improving the convenience factor. Moreover, it also proves to be extremely convenient for the HR teams as they need not stay on top of their staff for their attendance.
6. Productivity
The biometric system also decreases staffing overhead, saving employee and HR time, as well as ensuring accurate payroll. All these factors result in improved HR productivity, as they can tackle more, in less time. Moreover, it also helps avoid additional error-correction issues with employee attendance since it stores the data securely, while also helping avoid time fraud.
What Are The Features Of Biometric Attendance Management System?
Multiple features enable an employee biometric attendance system to provide the most value to the employees. Hence, some of the major features of this system are:
Accurate Biometrics
The biometric system provides accurate mechanisms to store employees’ biometric data as well as mark their attendance precisely. These systems enable the HR teams to avoid time fraud while eliminating the need to review the attendance details every salary cycle for processing payroll.
Durable Hardware
Biometric systems also feature durable and rugged hardware, which can withstand their usage daily. Such hardware is also required to work 24/7 in specific industries, and hence they need to be durable enough to run for long durations. The biometric hardware should also be accurate enough to identify the employees accurately while tolerating a specific amount of error for a seamless employee experience.
Access Control
These systems also provide access control by abstracting the data based on the employee designation. For example, an employee would be able to get only their attendance records from the system, while their manager can view their whole team’s attendance records. Similarly, the HR manager or the company administrator would be able to view the entire company’s records.
Custom Reporting
These systems also provide customized reporting features to ensure that the HR can find the exact data they are looking for. For example, Pocket HRMS provides a dedicated Data Wizard to choose the exact column for every report, as well as allowing them to save it as a report template. Additionally, they also provide statutory reporting to help generate compliant reports.
Compliant Data
Since biometric data is extremely personal to the employees, it should be stored keeping in mind the local and national laws related to employee privacy. Hence, the data stored in these systems are kept in compliance with the statutory provisions. It helps the HR teams offload the problem of staying compliant (with regards to the biometric data), to the software vendor.
Multiple Biometric Options
Additionally, biometric systems, like Pocket HRMS, often support multiple biometric hardware which utilizes different kinds of employee biometrics such as facial recognition, iris scan, etc. to mark employee attendance. Having multiple options provides the flexibility of deploying the same software with different hardware available at different locations, as well as changing the biometric requirements based on the employee’s designation.
Real-time Dashboard
Biometric systems also provide a real-time dashboard which helps the HR teams to analyse the daily attendance information. It helps them understand the current productivity rate in the company and make any impromptu changes to the shift schedules, to accommodate unplanned leaves and avoid hampering the company productivity.
Scalability
These systems are also scalable according to the company’s requirements, making them extremely versatile and feasible for even startups. Scalability is an important feature for companies as they can keep on using the same system throughout their growth. It helps them avoid the additional overhead of having to replace the system as well as train their employees on the new one.
Software Integration
The biometric system can also integrate with other commonly used HR software like HRMS, payroll, etc. enabling the HR teams to seamlessly transfer the data between applications. Having such seamless transfer between the programs will enable the HR teams to become more efficient in their operations.
What Are The Benefits Of Biometric Attendance Management System?
There are multiple benefits of deploying an employee biometric system in your organization, such as:
1. Prevents Time-theft
These systems prevent employees from logging in or out earlier than their designated timings, resulting in the prevention of time theft. As a result, the HR teams can keep track of accurate attendance data from the biometric systems enabling precise payroll. It also helps them understand over-time metrics within the company and make necessary changes to their staffing. As a result, biometric systems enable streamlined attendance capture and record-keeping.
2. Buddy-punch Avoidance
Additionally, it prevents employees from marking the attendance of their colleagues, a practice commonly referred to as buddy-punching. This harmful practice results in huge productivity losses for organizations, and hence, a dedicated system that tackles this issue head-on is very helpful for the HR teams. Additionally, as biometric devices are extremely hard to fool, these systems provide the HR department with accurate employee attendance too, ensuring the accuracy and security of the organizational attendance database.
3. Enhanced Security
The biometric systems also provide enhanced security for the attendance database within the organization as it encrypts the information. Once an employee’s biometric information is entered within the system, it is encrypted using enterprise-level encryption standards, which makes it virtually impossible to get to the data without the right encryption keys. Moreover, it also provides user access control which restricts the features available to the employee based on their designation, ensuring adequate data abstraction.
4. Improved Efficiency
Another major benefit is simplified attendance management, thanks to the amount of automation provided by these systems. For the HR teams, it makes the process of capturing and storing employee attendance simple and easy, with the system ensuring its security and controlling access. On the other hand, the employees can mark their attendance seamlessly using the use of biometrics, instead of having to carry around some RFID chip or remember any PINs or passwords.
5. Accurate Database
Similarly, employee biometric attendance system software provides an accurate database of employee attendance since they are extremely hard to fool. Due to the very nature of the biometric form of attendance capture, employees will not be able to commit any forms of time fraud like buddy-punching or early log-out without informing their superiors. As a result, the HRs can calculate payroll accurately, based on precise attendance data.
6. Simplified Attendance
Similarly, the biometric system makes it extremely easy to mark the daily attendance of staff members with the help of biometric devices. They need not carry around any access card or remember any credentials as their body itself fulfils the purpose of verifying the authenticity of their biometric attendance. Such simplified attendance marking makes the process of marking attendance seamless, ensuring that the staff can undertake it easily.
7. Cost Savings
Moreover, biometric systems save company costs by curbing instances of time fraud within the organization. They also enable the HR teams to gather in-depth insights into the company’s attendance patterns and make the necessary changes that impact their company and the employees positively. Similarly, it also saves the time and effort of the HR teams in generating reports and analysing them, resulting in improved efficiency and increased cost savings.
8. Employee Accountability
A dedicated biometric system also makes the employee accountable for their daily attendance and ensures that the records remain updated. It is especially relevant to employees who work remotely or off-site, as this system enables them to mark their attendance remotely utilizing advanced biometric information such as facial recognition, geo-location, and more. As a result, a single can be used throughout the various offices in the country, making it highly cost-effective too.
Which Industries Prefer Biometric System?
Due to the various advantages of biometric systems, they are used widely in numerous industries:
1. Government Offices
Biometric systems are used in government offices to ensure precise attendance of the staff. Since government offices generally have a huge number of employees, deploying a biometric system makes sense, as it will impact the efficiency of the HR team since they need to process payroll accurately for all.
2. Private Offices
Similarly, private offices need to keep track of their employees’ productive hours to ensure efficiency and make changes to the overall staffing requirements. Hence, a biometric system proves to be extremely crucial for companies as they can keep an accurate track of employee attendance, ensuring an overall increase in productivity of the organization.
3. Educational Institutions
Similarly, educational institutions require their staff members to be on premises within the stipulated timeframe since they need to manage the students visiting the institution during their sessions. As a result, a biometric system proves extremely useful for these institutions as they can maintain the attendance of their staff members accurately.
4. Banks
Banking is another sector where a biometric system makes perfect sense since bank employees are required to follow strict security protocols. These systems provide accurate attendance data for record-keeping, as well as ensure that these records are tamper-proof with the help of robust encryption and secure access control features.
5. Factories
Since factories consist of mostly blue-collar workers, having a dedicated biometric system for employee attendance ensures accurate login and logout times, which results in precise record-keeping. It also enables the HR teams to calculate the exact overtime hours put in by each employee, which helps them to calculate their salaries accurately.
6. Remote Working Companies
With the help of biometric attendance coupled with modern features like geo-location, geo-tagging, geo-tracking, etc. you can track your remote staff and their attendance accurately. Hence, companies that hire remote staff can utilize systems like Pocket HRMS, which uses facial recognition, geo-tagging and geo-fencing, to ensure precise attendance capture.
How To Find The Right Biometric Attendance System For Your Organization?
To ensure that you get the best returns on your investment, you should take note of the following pointers while finding the right biometric attendance software for your organization:
Identify Requirements
You should identify the exact problems to be solved with the help of this system. It will allow you to recognize and categorize the various software requirements, which will help you convey the same to the software vendor. Hence, for this step, you should consider the various implications of deploying this system.
Software Integration
Additionally, you should also consider whether the biometric attendance app can integrate with other commonly used HR software like your payroll, reporting, leave management system, and other systems. It will ensure a seamless flow of data between these applications, resulting in improved efficiency.
Consider Scalability
Since deploying a biometric attendance software has its costs, both in terms of time, money, and effort, it would be highly detrimental to change your system every few years based on your company’s growth. Hence, you should always invest in a system that is scalable according to your organizational growth and which can be customized with additional modules.
Biometrics Selection
You should also check whether your existing biometric hardware is compatible with the new system before deciding to invest in it. You can also check with different hardware vendors to understand which kind of system best suits your purposes before finalizing one. For example, if your workers wear gloves for work, it is best to use face scanners to provide them with the best attendance experience.
Ease of Usage
Similarly, the system should be user-friendly to such an extent that the simple process of marking their attendance should not feel like a chore to them. It should be engaging enough to ensure accurate attendance every day, as well as easily accessible to the employees.
Customer Support
Customer support should also be a major factor in choosing the right biometric attendance software as it enables you to get quick resolutions whenever you are faced with any issues or doubts related to the system. Hence, you should check whether the vendor has chat, call, email, and other popular support options, as well as their timings to ensure smooth operations.
Reporting
Reporting is another major aspect of any HR-related software which you should keep in mind. The same is true for the biometrics system since it needs to provide you with insights about your attendance data. Hence, you should check the format of the reports available, its customizability, and the ease of report generation.
