Employee Management System with Advanced ESS Assistance

Employee management is the process of managing the employees of an organization to ensure that they work effectively to accomplish the organizational goals of the company. To manage the employees in their company, HRs are required to undertake various administrative tasks such as leave and attendance management, payroll processing, employee data maintenance, performance and appraisal management, undertaking training sessions, and more.

An Employee management system (EMS) is a platform that simplifies the HR daily tasks, which include recruitment, onboarding, payroll, attendance tracking, performance management, database handling, and benefits administration, offboarding, etc. Using the employee management system, company can manage a complete employee lifecycle, reduce manual errors, improve efficieny, enjoy the process of automation during managing the workforce more effectively.

The key benefits of an employee management system are:

1. Centralized Company Data

An employee management system maintains an accessible repository where all employees’ and company-related data are stored automatically, eliminating the need to handle multiple documents and spreadsheets.

2. Improved Company Productivity

The system automates employers’ daily tasks, including payroll, attendance, and leave management. Hence, HR can focus on strategic initiatives rather than spreadsheet handling.

3. Maintain Accuracy

An employee management system follows the process of automation; hence, using the system, employers can eliminate any kind of errors and maintain accuracy in the entire employee data management.

4. Cost Saving

The system automates all operational tasks, thereby reducing the company’s workload. Hence, using it, the company do not need manual labour.

5. Better Compliance

By integrating employee management software, an organisation can effectively address labour law requirements and keep the company up to date accordingly.

6. Improved  Employee Engagement

Using the employee management solution and associated ESS portal, employees can handle their own documentation and verification without seeking assistance from HR. Hence, employee engagement improves.

7. Data-Driven Insights

The employee management system automates various HR practices, including tracking performance, maintaining attendance and performance records, recording employee leaves, etc and provides accurate data-driven insights.

8. Improved Communication

With the software, employee can connect with their HR and management. Even after the appearance of AI, employees can ask anything using a chatbot, instead of reaching the Hr panel.

Here are the following key functions that an employee management system provides:

➔ Simplified Employee Documentation

The employee management software serves as a central repository for storing all types of employee information, like employee details, employment tenure, and contact information, securely.

➔ Seamless Employee Verification

The system assists employers in performing seamless employee verification before employing. So, the employers don’t have to face the hassle during hiring and onboarding.

➔ Enabled Biometrics & Location Tracking

The employee management software provides accessibility using cameras or any other biometric reader to capture accurate attendance records.

➔ Leave Applications & Approvals

The system aligning with the ESS is effective for both the employers and employees. Employees can mark their attendance, request leave, and solve queries without HR assistance. On the other hand, employers can track employee leave and attendance parameters using the system.

➔ Ontine Training and Development

The employee management software offers learning and development programs. Hence, employees can acquire new skills and improve their careers.

➔ Staying up-to-date with Compliance

The employee management system assists employers by staying updated with the labour laws and data protection regulations, by managing employee data securely, and by maintaining records.

➔ Strategic Payroll Management

The employee management system helps employers calculate employee payroll after analysing employee performance and attendance over a predefined tenure.

Examples of employee management software include platforms such as Pocket HRMS, Bamboo HR, Greyt HR, Zoho People, keka, Kredily, etc, which offer functionalities such as HR tasks, payroll, performance management, communication, database management, time tracking, etc.

An employee management system is important for every organization as it improves the overall efficiency with automated tasks, boosts productivity, and frees HR and managers for undertaking strategic tasks. It also enhances communication and engagement, while ensuring data accuracy and compliance. It also provides the HR teams with a centralized platform, simplifying their processes and offering valuable insights for informed decision-making.

An Employee Management System (EMS) is a tool or software that assists HR in managing the employee life cycle, tracking, and optimising the overall employee management within an organisation.

A staff management system is an alternative term for an employee management system. It is a tool that simplifies HR processes, streamlining employee management and elevating stronger relationships between employees and employers, while accelerating continuous business growth.

1.Pocket HRMS :

Gen AI-based future-ready HRMS system with efficient employee management software delivers services for SMEs or mid-sized firms seeking lighter solutions that are mobile-friendly and quick to deploy.

2. Keka:

A trustworthy HRMS software delivers features like strong employee management along with payroll, attendance tracking options, leave and performance module, etc. Keka provides services mainly for the growing companies and big MNCs.

3. GreytHR:

A reliable HRMS software enables startups with a minimum of a few employees. It delivers automated employee management, with attendance or performance tracking options being the best options for small to medium-sized enterprises.

4.Zoho People:

A part of the Zoho ecosystem, track and maintain employee lifecycle, and tackle end-to-end HR practices like reporting, attendance, leave, timesheets, payroll, etc.

5. HR One:

A famous HRM, known for the compliance automation, real-time analytics, employee management, workflows and mobile access, etc. It delivers services to mid-sized to large enterprises with complex HR processes.

6.Zing HR:

A cutting-edge HRMS platform provides a robust solution for talent acquisition, leave/attendance, payroll, employee lifecycle, analytics & reporting. It is suitable for startups to big MNCs.

7. Darwinbox:

A modern HRMS portal with good UX, flexible modules for payroll automation, attendance, leave, etc. It delivers services to all organisations that require futuristic design and intuitive UX.

8. SAP SuccessFactors:

An enterprise guide cum HRMS for big companies, delivers performance/talent management to attendance management, assistance with deep analytics and future-ready features.

9. People Strong:

An affordable HRMS platform that delivers features like hiring, payroll, performance, learning & development. It maintained its strong presence among large organisations for decades.

10. Zimyo HRMS:

A very comprehensive HRMS portal that tracks time & attendance, payroll, onboarding/offboarding, employee engagement & feedback, expense management, travel, etc of medium-to-large businesses.