Highly Flexible Leave Management System with Remote Approvals
No Manual Calculations. No Approval Confusion. No Compliance Headaches.
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What is Leave Management System?
Leave management system is a platform that automates the complete process of leave management in an organization, from registering leave requests to tracking leave balances and approvals.
This system enables HR teams to define multiple leave types according to company policies and labour laws and ensure that it is implemented within the company for streamlined management of employee leaves.
Intuitive Features for Simplified Leave Management
Simplify Employee Leave with Flexible Leave Settings
A software that provides custom leaves, an approval matrix, and auto-leave calculations. Set custom leave components with leave rules based on various factors such as company unit, employee designation, and more.
User-defined Leave Components
Create custom leaves components based on employee categories and designations, such as CL, CO, PL, etc. with individual rules and parameters.
Category-wise Leave Rules
Highly flexible leave rules creation based on the company location, business unit, employee designation, and more.
Short Hourly Leaves
Hourly leaves to enhance leave flexibility for the employees and keep them engaged
Enhanced Transparency with Multi-Level Approvals
A software that showcases a multi-functional leave calendar with Compensatory Offs and Rule-based Leave Credits, accessible via Emails and WhatsApp.
Multi-level Leave Approval
Based on the manager hierarchy, multiple levels of leave approvals can be configured.
Rule-based Attachment Facility
Create custom rules for different kinds of leaves, with documents and attachments required for specific types of leaves.
WhatsApp & Email Approvals
Approve or reject leaves right from your WhatsApp or Email, without logging into ESS.
Configure 30+ Settings for each Leave Type
Casual
Leave
Sick
Leave
Earned
Leave
Maternity
Leave
Paternity
Leave
Half Day
Leave
Sabbatical
Leave
Hourly
Leave
How Does a Leave Request Work in Pocket HRMS?
Employee applies for leave (via app or ESS).
System checks for Leave Eligibility.
System sends leave request to Manager (via App, Email, & WhatsApp).
Manager approves the leave request.
System sends requests to other managers in the hierarchy (if configured).
Upon successful final approval, the system notifies the employee (via App, Email & WhatsApp).
System updates the employee’s leave balance.
Set Leave Settings According to your Company Policies
Half-day Leave
Employee taking a half-day leave
Sandwich Leave
Employee taking leave next to any holiday
Leave Handler
Delegate another employee to complete tasks
Leave Overlap
Handling multiple employees’ overlapping leave
Year-end Transfer
Leave carry-forward and encashment
Request Restriction
Days before which leave should be requested
Consecutive Leave
Maximum number of leaves taken consecutively
Leave Eligibility
Check the employee’s eligibility for Leave
Pro Rata Credit
Credit leaves automatically on pro-rata basis
Other Scenarios
Custom settings for other unique scenarios!
Gather Insights with Multiple Leave Overview
Various overviews for easy visibility of annual leaves and holidays:
Annual Attendance Summary
Summary view of the entire year’s attendance within a page.
Monthly Attendance View
Monthly view of the whole team’s attendance for managers.
Annual Holiday Calendar
Complete list of annual holidays in tabular format.
Annual Leave Overview
The entire list of annual leave taken, in table view.
Empower Employees with Mobile Requests & Approvals
Pocket HRMS leave management system can be accessed from the user-friendly ESS portal and multilingual mobile app, making it extremely versatile for daily usage. Managers can even approve employees’ leave requests straight from their official email or WhatsApp, making it extremely intuitive to use.
Easily manage leave using Pocket HRMS ESS Portal & Mobile App:
Request & Approve Leave
Check Leave Balance
Approve using Email & WhatsApp
Check Annual Holidays
View Debited Leave.
Top-Rated HR Software in India
Pocket HRMS is a leading HRMS software solution provider, recognized by top-notch review platforms like ‘G2‘ and ‘Software Suggest‘ for its revolutionary features.
#1 Choice of Industry Experts
FAQs on Leave Management System
What is a leave management system?
A leave management system is an automated tool that efficiently manages employee time-off requests, enabling employees to apply for and track leave status, check their leave balance, and understand the organisation’s leave policies.
What are the benefits of Pocket HRMS leave management system?
1. Paper Trail Avoidance
With online leave management software, you can avoid resorting to manual paper-based leave tracking mechanisms, which are prone to manual errors.
2. Data Accuracy
Digital databases are accurate with automated calculations and leave credits, ensuring precise leave management within the company.
3. Real-time Visibility
Since modern online leave management system is based on cloud architecture, they provide real-time visibility of employees’ attendance information, which includes HR with real-time access to organisational productivity.
4. Increased Efficiency
A dedicated leave management software also increases the efficiency of HR teams in managing staff leaves, as it automates most of the administrative tasks associated with it.
5.Automated Compliances
It also automates leave compliance handling, as the software vendor maintains the necessary compliance protocols.
6. Enhanced Transparency
Digitalised leave management also improves the transparency of the process, as data is updated in real-time for both employees and employers.
Can employees apply for leave through the mobile app in Pocket HRMS?
Yes, your employees can apply for leave through the Pocket HRMS mobile app. It helps them apply for leave as needed, which results in increased trust and loyalty. Additionally, their managers will also be able to approve leave requests directly from the mobile app, further enhancing employee satisfaction rates.
Does the Pocket HRMS leave management system support leave encashment and carry-forward rules?
Yes, Pocket HRMS supports leave encashment and carry-forward rules, seamlessly integrating with the payroll management system to reduce errors and boost employee satisfaction.
How does leave management system help HR and managers?
A leave management system helps HR automate and centralize the process of managing employee leaves. It simplifies the leave workflows for managers as their staff can apply for leave from their ESS portal, while they can approve them instantly using their ESS portal.
Does leave management system support customizable leave types?
Yes, the leave management system supports different leave types as they are developed to cater to different kinds of organizations. Hence, the company deploying the system can set its custom rules for each kind of leave, making them extremely flexible.
Does leave management software track leave balances automatically?
Yes, leave management software can track leave balances automatically, which is a major relief for the HR teams. They are no longer required to keep track of individual employees’ leave balances, as the system updates this data in real-time.
Can employees see their leave history and balance?
Yes, employees can see their leave history and balances using the dedicated ESS portal. This portal proves to be a game-changer for HR teams as employees can view their leave balance, apply for specific kinds of leaves, as well as track their approval status from their ESS portals, without disturbing HR.
Which is the best leave management system?
Pocket HRMS is the best for leave management software solutions in India.