4 Neon Signs your Payroll System needs an Overhaul

Payroll System needs an Overhaul
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4 Neon Signs your Payroll System needs an Overhaul

When should you consider changing your payroll system? This question has gripped quite a number of businesses. Often, businesses reach at a crisis stage prior to making a sound decision to improve, review or change their existing payroll systems. Now this causes tremendous pressure on the HR department and its crew.

Here are five bright and flashing signs your payroll system is in need of an overhaul, like now.

     1. That vicious cycle!

Since every payday brings in a pattern familiar to the last, your HR crew ends up spending most of their time figuring out timesheets, working through heaps of spreadsheets or skimming through the muster.

Next comes the exhaustive task of manually keying in data into the payroll system eating up hours followed by manual reassessment of payroll computations on some standalone or legacy calculator prior to making the salary deposits into your banking account.

Does it sound familiar to you?

Amidst all this chaos, what if the HR personnel misses the deadline for filing employee taxes and returns with all the necessary reports. Pleading on the phone with the tax department requesting for leniency won’t work either. This results in your business being slapped with penalty for late payments.

When employees chase your HR department for payroll blunders, payslips, tax details, etc., it is sure to put the department under pressure. If your human resource department always finds itself clearing blunders from the previous month’s payroll whilst still working on the next payday, it is a big sign to mull over changing your payroll processing practice or system.

     2. Growing painpoints

Organic growth is great for a business, but note that growth brings in the odds of outgrowing the current business procedures and systems for an organisation.

For instance, a peak business season might require you to recruit more employees. Besides recruitment, there comes the need of forming new team members in existing payroll system.

The question is can it cope with the growing needs? Not having a scalable solution could land the business in troubled waters.

A robust and scalable cloud based payroll software should suffice these growing payroll needs. Such a software would also ensure that you don’t pay extra for features that you don’t require.

     3. The desktop ball and chain story

Is your HR crew tied down to a single desktop computer for accessing the payroll solution? Do they lack the liberty of accessing the solution on the go from remote location? Is importing, emailing and exporting payroll data a routine thing for your HR crew in this era of mobile?

If your answer is yes for any of these questions, it is time to mull over a mobile payroll software.

     4. Compliance is a nightmare

Staying abreast with changing compliance and legislation pertaining to employment regulations and payment laws is a nightmare for any business particularly to its HR department.

Is your business enduring from compliance issues? If yes, then it is a sign you ought to review your payroll system for good.


We are heading real quick to a more connected world and payroll systems are getting more intuitive and intelligent than ever. In fact, cloud based payroll software is changing the entire game of how you pay your people these days.

For more such articles on emerging payroll tech trends, check out our blog here. You can also give us a shout-out at Twitter and Facebook or write to us at sales@pockethrms.com

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