Sending Candidate Emails

Pocket HRMS Guide - Sending Candidate Emails
Reading Time: 3 minutes

Introduction

The Hire module is a relatively new addition to the list of modules offered by Pocket HRMS. It makes it easy to recruit candidates for your company.

 

In this blog, we will understand how to send candidate emails to single or multiple candidates with the bulk email functionality.

 

 

Bulk Candidate Mail

We can send bulk emails to multiple candidates by following the steps below.

 

URL Of Candidate List

For sending emails in bulk, you need to navigate to the following path:

https://ess.pockethrms.com/Recruitment/Transaction/Candidate?Menu=Candidates

 

Candidate Email (1)

 

On the candidate list page, we can send emails to multiple candidates by selecting the ‘All’ checkbox or single checkbox against a candidate, selecting the ‘Bulk Operations’ drop-down menu, and choosing the option ‘Bulk Email’ as shown in the image below.

 

Candidate Email (2)

 

On selecting it, the candidate mail popup will be opened. We need to fill in all details, as shown below.

 

Candidate Email (3)

 

The mail will be sent to the selected candidate or candidates on their email IDs. We can also add attachments to the email, as shown in the image below.

We can select the following file types only as attachments: PDF, PNG, JPG, JPEG, TXT, DOC, DOCX, XLSX, XLS, RAR and ZIP.

Additionally, kindly note that the maximum attachment file size is 3 MB.

 

Candidate Email (4)

 

Single Candidate Mail

We can go to the candidate profile page from the candidate list page by clicking on their name. From this profile page, we can send emails to a single candidate.

 

URL Of Candidate Profile

For sending emails to a single candidate, you need to navigate to the following path:

https://ess.pockethrms.com/recruitment/CandidateMaster/Profile?candidateId=738&jobId=19

 

On the candidate profile page, select the email button highlighted below.

 

Candidate Email (5)

 

In the candidate email, we can attach attachments or use a template.

We can select the following file types only as attachments: PDF, PNG, JPG, JPEG, TXT, DOC, DOCX, XLSX, XLS, RAR and ZIP.

Additionally, kindly note that the maximum attachment file size is 3 MB.

 

You need to fill in all the details in the candidate email popup, as shown in the image below.

 

Candidate Email (6)

 

Candidate Email (7)

 

The mail will be sent to the selected candidate’s email ID and the selected CC and BCC email IDs. In the CC and BCC, we can even choose multiple managers too.

 

Once the email is sent, you will receive the notification ‘Mail sent successfully’.

 

Summary

By following the steps above, you will be able to send emails to candidates individually or in bulk, depending on the scenario. Kindly ensure that you follow all the instructions carefully to ensure that the process is smooth and easy for you.

 

For viewing more step-by-step guides on Pocket HRMS, click here.

Related Post

HR Update

Reading Time: 3 minutes Introduction HRs can update the employee’s details in Pocket HRMS. Additionally, whenever the employees request any change or new data update, it is the responsibility

Read More »
Pocket HRMS Guide - Facial Recognition System

Facial Recognition System

Reading Time: 3 minutes Introduction The objective of this module is to capture the facial features necessary to recognise an employee so that they can be identified correctly while

Read More »

Contact Us

Name(Required)
Company Name(Required)
This field is for validation purposes and should be left unchanged.

Contact Us

Name(Required)
Company Name(Required)
This field is for validation purposes and should be left unchanged.

We value your privacy

We use cookies on our website to provide you with the best experience. If you continue browsing, you consent to our use of these cookies. If you like to know more, take a look at our “privacy policy”.