Pocket HRMS Product Update February 2023

We have some exciting updates for Pocket HRMS for the month of February 2023!

January has been a busy month for our development team since we have enhanced numerous functions of our favourite HRMS software. As you can view below, we have concentrated on the employee, the candidate as well as the manager in this update. Read on to understand the multiple updates to Pocket HRMS for the month of February 2023.

Also Read: Pocket HRMS Product Update January 2023

Product Update February 2023

• Auto Shift Assignment
• Single Punch Shift
• Same Priority for Leave Approval Managers
• Manager Remarks in Travel Request
• Admin/HR Rating Report in ESS Portal
• Attendance Regularization Report
• State-wise Statutory Reports
• Escalation Matrix
• Skill Repository
• Unique PAN Number Allocation
• Bulk Asset Mapping
• Enhanced Candidate Report
• One-click Candidate Documents Download
• Multiple Job Types
• Multiple Email IDs for Interview Scheduling

Auto Shift Assignment

The Hr or Administrator can define shift ranges for ‘In’ and ‘Out’ punches using the ‘Auto Assign Shift Import Time’ option. It automates the shift assignment function.

Path: Cloud > Settings > Attendance > Attendance Settings > Auto Assign Shift Import Time

The HR or Administrator can enable or disable the auto-shift assignments based on the category, department, and designation of the employees. By enabling this option, the system will capture the nearest shift timing on the employee’s punch-in and punch-out.

Path: Cloud > Settings > Attendance > Attendance Settings > Auto Shift Detect

Single Punch Shift

With this option, the employee needs to punch once during their shift and their attendance will be updated according to the shift assigned to them.

Path: Cloud > Settings > Attendance > Attendance Settings > Single Punch

Same Priority for Leave Approval Managers

We can set multiple managers at the same level and define different responsibilities regarding the approval of leave requests. For example, we can set one manager for approving the request, meanwhile other managers can be assigned to oversee the approval.

Path: Cloud > Employee > Employee List > Select Employee > Approval Matrix

Manager BA0076: Approval Rights for Leave

Manager BA003: View Rights for Leave

Manager Remarks in Travel Request

Manager can add remarks while sending the travel request email to their employee.

Admin/HR Rating Report in ESS

The employee can download report of the ratings given by Administrator or HR from their ESS Portal.

Path: PMS > My Report > Appraisal Stage Level Data

Attendance Regularization Report

The HR or Administrator will be able to download the Attendance Regularization Report separately now.

Path: Cloud > Analytics > Reports > Attendance > Attendance Regularization

State-wise Statutory Reports

The HR or Administrator can view and update report status from the Cloud Portal as state-wise statutory reports are now available in Pocket HRMS. This data reflects in a calendar view with relevant dates for easy overview.

Also Read: Pocket HRMS becomes the first smHRt HRMS to have Transactional WhatsApp Integration

Compliance Dashboard and Monthly Calendar

The Compliance Dashboard allows the user to select states and provide a monthly overview of the pending and submitted reports. It also highlights upcoming important dates when the reports are required to be submitted.

Path: Cloud > Analytics > Compliance Dashboard > Dashboard

It will provide in-depth details such as the applicable form no., frequency, upcoming deadlines, etc. It has multiple filters such as the month and year, based on which, one can download the report and check last downloaded report history.

Path: Cloud > Analytics > Compliance Dashboard > Reports

Escalation Matrix

The Administrator or HR can now define a reporting and escalation matrix without changing the reporting manager for an employee. The Reporting Matrix and Escalation Matrix has four options:

1. Employee Code
2. Reporting Manager
3. ESS Role
4. Department Head

The features of Escalation Matrix include:

• Auto Approval Flow: Easily set multiple level approval mechanism in your company. The requests would be automatically approved after the set number of days.
• Approval with Escalation Workflow: Powerful new feature that allows you to configure a detailed approval workflow with escalation mechanism. Precise notifications ensure that no request is left unanswered to help improve employee engagement.

Path: Cloud > Settings > Organization > Approval Workflow with Escalation

Skill Repository

A skill repository has been established for both employees and candidates.

Skill Masters Screen Path: Cloud > Settings > Recruitment > Skill Repository

ESS Path: Hire > Candidate > Candidates > Rate a Skill.

ESS > Hire > Candidate > Candidates > Rate a Skill.

Unique PAN Number Allocation

The PAN Number is now unique for candidates while applying for a job.

Path: ESS > Hire > Candidate > Add Candidate & Career Page.

Bulk Asset Mapping

Assets can be mapped in bulk using Pocket HRMS.

Path: Cloud > Settings > HR > Multi Employee Asset Mapping

Enhanced Candidate Report

The Administrator or HR can download an enhanced candidate report from Pocket HRMS.

Path: ESS > Hire > Report > Candidate Report

One-click Candidate Documents Download

The HR or Administrator can download all candidate documents with a single click.

Path: ESS > Hire > Candidate > Candidates > Select Candidate

Multiple Job Types

The HR or Administrator can add select from the multiple job types.

Path: ESS > Hire > Jobs > Job List > Add

Multiple Email IDs for Interview Scheduling

The recruiter can send emails to multiple IDs for scheduling interviews.

Path: ESS > Hire > Candidate > Candidates > Schedule an Interview

Summary

We are excited to highlight these new developments for improving the user experience of Pocket HRMS.

Feel free to provide your valuable feedback on any of these new features by mailing us on support@pockethrms.com.