A Step-by-Step Guide to Improve Onboarding Process for New Hires

improve Onboarding process
Reading Time: 3 minutes

A fun but true fact for you – Around 25 percent of new hires leave the organization within 2 months after joining.


What do you think could be the reason?

In today’s date, having an effective onboarding and hiring system is more crucial than having weekend perks. Yes, employee onboarding it is. In-efficient training and welcoming of a candidate may be one of the biggest contributors to unsatisfied people and high employee turnover.


There are a lot of organizations that believe in road rashing their employees from week 1. But let us tell you that it takes time to develop. Merging into an environment and learning the interface may take up a month or even more. Expecting full productivity and overburdening your new hires with deliverables will definitely lead to employee quitting.


4 Major Onboarding mistakes HR make with new recruits!



Thus, the figure of 25 percent is no wonder!

The definition of employee onboarding differs from one organization to another. The employee onboarding process in HR is your chance to make a good first impression with new employees. Employee retention and an engaged workforce are some of the rewards of a strategic employee onboarding in HR.



Onboarding process Guide


What is the onboarding of employees?

The onboarding process in HR includes integrating your company values, culture, and goals to very new hires through a set of onboarding processes.


The onboarding process in HR includes a smooth transition of employees with effective learning procedures to ensure the right employee management.


This blog consists of step-by-step onboarding process guide for HR.



Step-by-step guide to onboarding of employees:


Offer acceptance

Initial steps at onboarding of employees include providing offer for the respective role. This makes employees valued and motivated.


Once the offer gets accepted by employee and hiring steps are done, employees are made familiar with their work team and paper – work is done. Employee paperwork and components are discussed below.



Employee components

This step involves important paper – work like bank details, PF account integration, and so on. This is done usually on the day of joining. HR here needs to ensure components like desktop, mouse, company manual, vehicle (if relevant), etc. are made available for the employee.


Make sure the new employee is ready to take upon their new responsibilities. HR technology integration and self-service portal need to be set in place for easy employee handling.



Employee introduction

This step is all about employee greetings and occur on the same day of setting employee components. The day is packed with welcome parties, confidential agreements, and similar activities.


Evaluate week 1 and revise

Now that you have come through a week of employee hiring, it is the right time to review your onboarding tricks and revise if need any changes. A one to one communication with HR could work. Make sure the new hire feels prepared for their work.


Remember – This is not the evaluation of their work but a check into how things are going and whether the new hire is comfortable or not.



Performance management

Now the final stage under onboarding acquires some performance evaluation and employee updates. This can be practiced every 6 months or done on yearly basis.


Not just HR has got to do with the onboarding stakes. Team lead must ensure continuous learning and performance appraisal as per deliveries for an engaged and satisfied workforce.



Last words:

Employee experience holds the highest stakes of HR management and overall business performance. Pocket HRMS is a new-age cloud-based HR and employee software. Check our features here – HRMS modules!



Contact us for any query or write to us at sales@pockethrms.com for more details.


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