Attendance Management System

An Attendance Management System should keep track of employee attendance. It accurately tracks the daily working hours, late comings, overtime, login time, logout time, and other factors related to employee time and attendance in real-time.

To undertake these tasks efficiently, the features of attendance management systems should have multiple characteristics such as a robust database, efficient modules, biometrics integration and preferably, access to the internet for remote attendance. Modern attendance management systems like Pocket HRMS are deployed on the cloud to ensure that each feature is baked into the system.

The attendance management software also helps prevent attendance malpractices like buddy-punching with the help of foolproof biometric toolsfacial recognition, fingerprint sensors, and more. Additionally, the managers can observe real-time attendance data at a glance and inform the upper management about the company’s daily productivity.

Similarly, managers can generate various attendance reports to understand the vibe of the employees concerning their working hours. They can understand frequent late-coming employees and have a word with them to understand their concerns. They can also understand whether employees are facing issues with their attendance and optimize their systems to streamline the process better.

Implementing a dedicated attendance management system should provide you with several advantages. The most significant benefit of this system is that you can have real-time tracking capabilities of your employee’s whereabouts. Similarly, you can avoid bulky attendance registers by favouring online paperless attendance. It also cuts down the resulting paper trail and helps maintain an environmental responsibility.

Another significant advantage of an attendance software is getting accurate, reliable data. With the help of an online system, you can eliminate the time and cost spent on rectifying human errors and focus on improving productivity and efficiency instead. Moreover, having an automated system helps improve workflow management for your employees.

An online attendance management system can also help in cost savings by streamlining attendance-related tasks. Issues like absenteeism, proxy attendance, etc., can be tackled head-on with the help of a robust system. Additionally, with accurate data, you can avoid any payroll errors, which proves to be a cost saver in the long term.

Furthermore, since the employees enjoy the benefits of self-service options such as surveys, payslips, requests, etc., it helps them stay engaged with their company for longer. It is an added advantage for the company on top of all the benefits mentioned above.

Having a biometrics-based attendance management software vastly improves the attendance marking experience of the employees. It helps make the routine process of marking their attendance interactive and exciting for the employee. With Pocket HRMS, you also get the added benefit of touchless attendance thanks to our advanced facial recognition-based attendance punching system, which can also be integrated with other biometrics hardware.

Additionally, it curbs malpractices such as buddy-punching and wrong time entries. The system captures accurate time, facial data and the employee’s location as part of their attendance metadata. Due to error-free data, the employees can also be provided with the correct salaries without manually calculating their wages based on their working hours.

A biometric attendance management system also ensures that you have accurate tamper-proof data. Data accuracy helps the HR, managers, and administrators save time which could have been spent on cross-verifying the numbers manually in the case of traditional systems.

Some significant advantages of a biometrics-based attendance management system are:

• Improved Data Accuracy

• Time Theft Elimination

• Morale Boost

• Improved Accountability

• Streamlined Payroll

There are multiple issues with the traditional manual attendance tracking methods. The primary problem is that the legacy time and attendance management system is manual and, hence, is prone to human errors. It is easy to make mistakes while entering the attendance data manually.

Another significant issue is the rampant malpractices which plague the companies when it comes to manual attendance of the employees. Time theft and buddy-punching are examples of how some employees misuse their legacy systems to gain undue advantage. Similarly, overtime punching without working and coming late and punching normal time is also commonplace.

Manual attendance tracking is a time-consuming process. It takes time to go through the attendance records of each employee, verify the time entered, and process the salary manually based on it. If there are any errors in the final amount after the calculations, the employees would also be after their HR to resolve the issue, further taking up their time.

Manual systems also require more paperwork for record-keeping and compliance. They are also inconvenient to keep as they take up more space and are problematic to retrieve whenever needed. All these problems compound to make manual attendance tracking a very cumbersome process.

Pocket HRMS provides a comprehensive time and attendance management system which helps you undertake every task related to attendance with utmost efficiency with the help of automation. Your employees can punch in their daily attendance using facial biometrics and location, check their attendance data, and request corrections if required. This process makes the mundane task of marking their attendance interactive and helps engage your employees.

Similarly, you can check their daily attendance, approve their correction and on-duty requests, generate attendance reports, set custom overtime and late-coming rules, and much more. You can also have custom approval workflows, shifts managed by managers, rule-based attendance, different shifts for different kinds of employees, and timely notifications. You can also enjoy the advanced roster management capabilities of this system.

The most significant benefit of having remote attendance is that your employees can punch in their attendance, irrespective of location. This option proves especially useful for the employees working off-site who require a robust solution to punch in their daily attendance. Additionally, you can ensure that your employees are at the right location at the right time due to the location capture feature of our attendance software.

Another major benefit of having a remote attendance management system is that the managers can keep track of their desk-less employees who are constantly on the move, in real-time. Pocket HRMS comes with a geo-tracking feature that helps you monitor your employees’ whereabouts at specific intervals ensuring that they undertake their tasks as expected. This feature helps avoid time theft and improves the productivity of the workforce.

Pocket HRMS is a ‘robust’ solution that takes care of any unforeseen circumstances. For example, in case of hardware failures, employees can manually raise an attendance regularization request through their ESS Portal or mobile app. Once their manager approves it, it corrects the attendance entry for that day. The same can be done in cases where the employee forgets to punch in their attendance or punches it at the wrong time.

Due to such corrective mechanisms, the employees’ attendance remains updated with the correct data. The system also provides a handy ‘Annual Attendance Summary’ page, which shows the annual attendance data and lets you know of any irregularities in it. Additionally, your employees can register requests for regularization of their attendance right from the dedicated Pocket HRMS mobile app. The manager gets a notification about the same, and they can approve or reject it as required. The employee will also be notified of the rejection or approval from the app. Such features ensure that the employees stay updated about the attendance details, making the job of the HR and administrators easier for salary computations every cycle.